Experienced Legal Assistant - Wills & Estates & Property
Robinson Gill Lawyers
EXPERIENCED LEGAL ASSISTANT - WILLS & ESTATES & PROPERTY
Robinson Gill is a multi-disciplinary law firm based in Box Hill that has provided expert legal advice for over 40 years. We have a collegiate team of approximately seventy five staff, with most senior lawyers holding Law Institute of Victoria Accredited Specialisations, and are looking for an experienced Senior Legal Assistant/Legal Assistant for our Wills & Property Team.
This role is ongoing, based in our Box Hill office. We are a proud mid-tier Melbourne law firm that supports our local community via sponsorships and partnerships with community legal centres/sporting clubs and charities, and that values our diverse team. We offer an extra day off per year, our Cultural Day, provide an EAP service, and are based in the heart of Box Hill next to the station and with parking directly under our office.
This is a hands-on role suited to someone who enjoys organisation, client contact and being a key part of a busy legal practice. Working closely with a Senior Associate on a day‐to‐day basis, you will assist with the management of matters from commencement through to completion, while also supporting the broader team as required.
We are looking for a proactive and reliable individual who takes pride in their work, enjoys building robust working relationships, and is committed to helping a practice operate efficiently.
The Role
This position is three days per week (to include Wednesday and Friday, together with one additional agreed day) and is based in our Box Hill office. We remain flexible for the right candidate and working days may be subject to change based on the team and business requirements.
You will work across a broad range of Wills & Estates, Property and Commercial matters and be involved in:
Diary and calendar management
Managing emails, correspondence and client communications
Opening, maintaining and closing files
Preparing and sending letters, emails and probate documentation




Drafting correspondence and precedent-based documents
Liaising with clients, executors, beneficiaries, agents, accountants, brokers and other professional advisers
Managing deeds, safe custody documents and original records
Document preparation, scanning, filing and electronic file management
Coordinating execution and witnessing of documents
Assisting with probate, estate administration, property and commercial matters
Billing, file maintenance and general matter administration
General administrative and personal assistant support
About You
We are looking for someone who is organised, proactive and highly reliable, with excellent attention to detail and strong organisational skills. The role requires the ability to manage competing priorities, communicate confidently and professionally with clients and colleagues, and work effectively in a fast‐paced environment.
Given the nature of some of the work, a caring and empathetic manner is important. The successful candidate will enjoy taking ownership of their responsibilities, working collaboratively within a team, and building long‐term professional relationships.
Skills & Experience
Ideally, you will have experience as a:
Personal Assistant
Legal Assistant
Legal Secretary
Administrative Assistant
Previous legal experience would be highly regarded but is not essential.
The successful candidate will have:
Strong written and verbal communication skills
Excellent organisational and time management skills
Strong Microsoft Word and Outlook skills
The ability to work independently and use initiative
A high level of professionalism and attention to detail
About the Team
You will work directly with a Senior Associate and alongside a supportive team of Partners, lawyers and administration staff across Robinson Gill's Wills & Estates and Property practices.
This is an excellent opportunity for someone seeking a long‐term position with genuine responsibility, exposure to a broad range of legal work, regular client contact, and the opportunity to become a valued member of a close‐knit and growing team.
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📌 Experienced Legal Assistant - Wills & Estates & Property (Melbourne)
🏢 ROBINSON GILL LAWYERS
📍 Melbourne