Part-Time Administration Officer (with Graphic Design skills a bonus)
We are looking for a reliable and detail-oriented
Part-Time Administration Officer
to join our team on a
part time contract basis (20 hours per week)
. This role is primarily focused on administration and operational support. If you also have graphic design skills, that's a fantastic bonus — and very welcome!
Key Responsibilities
Administration & Operations (Primary Focus)
Credit card data entry and reconciliation
Maintaining and updating cost, payment, and operational trackers
Processing invoice payments via credit card
Coordinating flights, accommodation, and travel bookings
Supporting the finance team with general admin tasks
Managing courier bookings and logistics
Organizing and maintaining digital and physical file systems
Assisting with recruitment administration (posting roles, scheduling interviews, coordinating communications)
Cross-checking conference reports and documents for numerical accuracy
Events Support
Assisting with event-related administration including menus, vendor quotes, and supplier coordination
Graphic Design (Advantageous — Not Essential)
Creating visual assets such as presentations, reports, or marketing materials as needed
Supporting design requests across the team when required
About You
Strong attention to detail — you pick up errors others miss
Highly organized with great file and task management habits
Proactive and self-motivated — you take initiative
Eager to learn and happy to take clear direction
Positive, collaborative attitude and a team player
Comfortable managing a variety of tasks across different areas
Skills & Experience
Previous experience in an administration or office support role
Proficiency in MS Office (Excel, Word, Outlook) and/or Google Workspace
Exposure to basic finance or accounts administration (highly regarded)
Graphic design skills — Adobe Suite or Canva — highly regarded but
not essential
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