- o Able to prioritise and manage CA’s across multiple projects.
- o Able to liaise with OM, PM, SM, CA, Clients and Trades alike.
- o Reading & Understanding relevant Building Industry Contracts and understanding the Legal Responsibilities associated with relevant contracts.
- o Able to assist and prioritise CA’s with their responsibilities to ensure site is fed and prepared as required.
- o Able to allocate CA’s to sites based on their experience levels.
- o Able to dissect Subcontractor Quotes to determine Apples for Apples comparison for presentation to PM & OM for selection of trades.
- o Able to Negotiate with Trades for better prices

Financial

- o Be able to assist and train CA’s on use of Project Management Software as required.
- o Process Variations for Client as required
- o Process Variations for Subcontractors based on client/company costs
- o Be computer literate to run company software to manage company costs.
- o Processing of subcontractors progress claims for Payment Schedules and subsequent payment by accounts in a timely manner.
- o Understand the project timeline
- o Monitor the site & trades against this timeline
- o Report deviations on the timeline to Scheduler, SM & PM
- o Ensure CA’s are providing materials and subcontracts to meet site requirements.
- o Ensure CA’s are filing of subcontracts and suppliers, along with quotes, contracts & PO’s as required
- o Tracking of communications for the project
- o Tracking of Site Maintenance Records for Handover
- o Ensuring DA & BA requirements are met for Handover




- o Preparing reports for SM & PM as required for Management / Client review.
- o Conduct site inspections with PM & SM to assist in preparation of Progress Claims and so CA’s are kept informed of site progress

Dispute Management

- o Liaise with Legal Teams OM, PM about any potential legal disputes that may arise.
- o Along with document control, being able to provide documents as required to assist in and Dispute Management that may arise
- This may include subbie delay in presenting claims to determine Project Claims. May affect the claiming process of the subcontractor.
- Subcontractor payment schedules and review thereof before payment.
- Discuss with subcontractor why payment schedule differs to that of their claim.
- Understand why payment may not occur when the subcontractor expects payment.
- Understanding of the subcontract and the clauses relating to Disputes if further action is required.
- To prepare these documents and have PM & OM review before actioning to ensure minimal risk to the company.
- o Years of site experience / managing CA’s
- o Construction Management or better Tertiary education.
- o Multi-Discipline project experience favourable.
- o Computer Experience – Office / Project Management Software / Drafting / Estimating, etc an advantage.
- o Price and Size of previous projects.
- o Communication – Verbal & Computer experience in communicating with Trades and Clients alike.
- o Used to working In office/s
- o Suitable Vehicle and availability to Travel.
- o Licences – Drivers, EWP’s, Rigging, etc.

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📌 Senior Contracts Administrator (City of Gold Coast)
🏢 Matland Group
📍 City of Gold Coast