Assistant Company Secretary/Assistant Compliance Associate

Energy Sector

Full-time or Part-time (ie school hours) | North Shore location

Mandarin language skills essential

We have partnered with an energy company who are seeking an experienced and highly organised Assistant Company Secretary / Compliance Manager to support its Governance, Risk and Compliance function.

This is an excellent opportunity for a governance, company secretarial or compliance professional who enjoys a varied role and can manage board and committee processes, shareholder administration, corporate records, compliance reporting and risk support.

Mandarin language skills are essential due to the need to translate and prepare selected shareholder and governance documents for Chinese-speaking stakeholders.

About the role

Reporting to the Company Secretary / Governance and Compliance Officer, you will play a key role in supporting corporate governance operations and ensuring the smooth administration of board, committee and shareholder activities.

Key responsibilities include

- Translate and prepare shareholder and governance documents from English to Mandarin for Chinese-speaking stakeholders.
- Coordinating board, committee and shareholder meetings, including agendas, papers, minutes and action registers.
- Maintaining statutory registers, securities records and corporate governance documentation.




- Preparing and lodging ASIC notifications and supporting regulatory compliance obligations.
- Drafting notices of meeting, circular resolutions, share documents and investor KYC materials.
- Translating shareholder and governance documents into Chinese as required.
- Supporting policy management, compliance frameworks, risk registers and modern slavery reporting workflows.
- Assisting with corporate projects, virtual data rooms and other ad hoc governance matters.

About you

You will ideally bring

- Professional English and Chinese language skills, including translation capability.
- Experience in company secretarial, governance, compliance or legal administration roles.
- Strong understanding of corporate governance principles, the Corporations Act and ASIC lodgement requirements.
- Experience preparing meeting materials, minutes, resolutions and corporate records.
- Excellent written communication skills and strong attention to detail.
- High levels of professionalism, confidentiality and discretion.
- Strong organisational and stakeholder management skills.
- Proficiency in Microsoft Office; exposure to SharePoint, Teams, DocuSign or virtual data rooms is an advantage.

If you’re an organised governance skilled with strong Mandarin language skills and a keen eye for detail, we’d love to hear from you.

📌 Assistant Company Secretary (Chatswood)
🏢 Duggan + Della
📍 Chatswood