The chance

We are looking for a senior legal secretary to support our Litigation & Insolvency team. This is a traditional legal support role, done to a high standard, for someone who takes real pride in their work. Accurate documents, clean files, deadlines that never slip, and proactive support of the team.

It is also more than a support role. We want this person to become the go-to for our legal technology, the one who knows the systems better than anyone and helps the rest of the firm get more out of them.

This is a role for someone who likes owning their work, enjoys the detail, and wants more from their day than task-taking.

The work

You will work across the full range of litigation support, including:

Document Oversight

- Court and tribunal filings, subpoenas, affidavits and service, completed accurately and on time.
- Execution packs, DocuSign management and briefs to counsel.
- Cost agreements and disclosure documents.

Matter and file management

- End to end matter management in the firms Legal Practice Management System (Actionstep): opening, conflict checks, AML and KYC data capture, closing and archiving.
- Critical dates and court dates recorded and verified with the supervising principal or the responsible lawyer.
- Same-day filing to the correct matter, with files and records kept in order and able to be picked up cold.

Billing and debtor support

- Support with draft invoice preparation within the monthly billing window, with WIP and unbilled time reviewed weekly.
- Senior-level debtor support to the litigation team, including the aged debtor report, chasing overdue invoices and escalating problem accounts before they age.
- Disbursements and trust-related tasks handled in line with firm process.

Legal technology

- Becoming the firm’s acknowledged guru across Actionstep, Harvey AI, VXT, DocuSign,



Westlaw and First AML.
- First-line support for lawyers and the operations team.
- Tracking recurring issues and bringing forward training or process improvements, rather than fixing the same thing twice.

Client communication

- Handling routine client correspondence and scheduling independently.
- Timely responses to client queries, with proactive status updates rather than reactive ones.

About you You are a senior legal secretary who takes pride in the craft and is comfortable owning your work.

You are a problem solver & will likely have:

- Solid experience as a legal secretary or legal assistant, ideally in litigation or dispute resolution.
- A strong grasp of court process, document production and what it takes to run a file properly.

Strong experience in:
- Running the mechanics of files and supporting busy lawyers independently.
- High level document production and strong attention to detail.
- Legal technology, with the curiosity to become the expert on it.
- Well-organised presentation of your files and workspace, with clear communication on timelines.

It is a plus if you also have:
- Experience, training or certification in Actionstep or Legal Ai technology.
- Exposure to billing, WIP and debtor processes.
- A track record of improving systems or ways of working, not just using them.

Hitch Hitch is a national boutique law firm for growth businesses and high net worth individuals. We are progressive in how we run the firm, with serious investment in technology, AI and the people around them. Clients come to us for clear advice, fast problem solving and direct access to senior lawyers. Our litigation work sits alongside a strong commercial, M&A; and regulatory practice, which means it is integrated with the rest of what we do.

If this sounds like the kind of place you want to do your best work, we want to hear from you.

📌 Senior Legal Secretary | Executive Assistant (Sydney)
🏢 Hitch
📍 Sydney