We are seeking a motivated and professional Legal Administrative Assistant / Paralegal to join our team. This is a varied and rewarding position that provides legal support and administrative support to our solicitors, while also serving as a welcoming first point of contact for clients.
The role is ideal for someone who enjoys a combination of legal secretarial work, client interaction and office administration. You will play an important role in the day-to-day operation of the practice, assisting with document preparation, file management and legal administration, while maintaining a professional and client-focused reception environment.
Key Responsibilities
Legal and Administrative Support
Preparing, formatting and proofreading documents and correspondence under solicitor supervision.
Opening, maintaining and closing client files.
Provide administrative and legal secretarial support to the Commercial and Property team, including scanning, filing, safe custody management and file administration.
Attending to e-lodgements with Titles Office.
Diary management, appointment scheduling and coordination of meetings.
Maintain office systems and contribute to the productive day-to-day operation of the practice.
Client Service
Answering and directing telephone enquiries in a professional manner.
Greeting clients and visitors and providing a positive first impression of the firm.
Maintaining reception and meeting areas to a professional standard.
About You
The successful applicant will have:
Previous experience as a legal secretary or paralegal within a law firm.
Excellent communication and interpersonal skills.
Strong organisational abilities and attention to detail.
The ability to prioritise tasks and manage competing deadlines.
A professional, client-focused approach.
Proficiency in Microsoft Office and the ability to learn new systems quickly.
A willingness to learn and contribute as part of a collaborative team.
What We Offer
Established commercial and property law firm
Exceptional culture – supportive, warm and caring environment
Exposure to a broad range of legal matters.
Opportunities for professional development and skill-building.
A varied role with genuine responsibility and client interaction.
The opportunity to work closely with experienced solicitors and develop your legal administration skills.
If you are organised, proactive and enjoy supporting a busy legal practice while delivering excellent client service, we would love to hear from you.
Monday to Friday 8.30am-5.00pm
Full-time position
Salary to be negotiated, depending on experience and capability