At Moët Hennessy, we create exceptional experiences and invite you to build a career fueled by passion and creativity. We seek cooperative talent who share our values of craftsmanship, elegance, and integrity and who thrive in a diverse, inclusive environment.

Position

Office and Employee Experience Administrator, reporting to the Human Resources Director. The role is the operational backbone of the Moët Hennessy Australia Head Office in Sydney, ensuring the smooth and effective running of all office administration, facilities, procurement, and stakeholder coordination.

Job Responsibilities

Office Operations & Management

- Manage day‑to‑day office operations, ensuring a safe, clean, and brand‑appropriate work environment.
- Serve as primary liaison with the landlord and building management on lease matters, repairs, renovations, and facility issues, and coordinate office maintenance, cleaning services, and vendor management.
- Plan and execute fire drills; ensure compliance with local fire safety regulations and workplace safety requirements.
- Maintain and manage the Sydney office bar in accordance with Bar Guidelines.

Procurement & Expense Management

- Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels.
- Review supply arrangements to ensure quality materials at optimal cost, consistent with company procurement standards.
- Work with the Financial Planning Analyst to cost office operations expenses correctly and keep them within budget.
- Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services and other relevant suppliers.

Administrative & Reception Support

- Act as primary point of contact for the office, greet visitors, and manage communications and inquiries.




- Coordinate visitor logistics (registration, access, meeting rooms, equipment, hospitality).
- Handle mail, deliveries, and courier bookings and manage company email correspondence.
- Support the Executive Assistant with the administration of the annual business conference and with executive committee tasks on an ad‑hoc basis.
- Maintain internal contact lists, office calendar, and shared information systems, working with IT, HR, and other departments.
- Provide support to the Managing Director when the Executive Assistant is on leave.

Employee Administration & Event Support

- Collaborate with HR to plan and execute employee events (kick‑offs, celebrations, team‑building, internal communications, and training).
- Act as a key member of the Culture Club to support planning and execution of events.
- Manage operational and administrative aspects of employee onboarding and offboarding.
- Support HR administrative tasks related to the employee lifecycle and engagement (invoices, recognition and benefits logistics, internal communication, lockers and access passes).
- Prepare and update HR and office‑related reports as required.
- Coordinate monthly and ad‑hoc townhalls and brand immersions.

Industry Association & External Relations Management

- Serve as primary contact for industry associations.
- Manage memberships, event registrations, and correspondence.
- Coordinate company participation in association events and CSR initiatives.




- Track industry activities to support corporate visibility and stakeholder relationships.

Profile

We are looking for unique and amazing talent. Join us if you have a dedication to professionalism, creativity, and the ability to manage complex, fast‑paced environments.

Education

- Preferred qualifications include tertiary education in business administration or equivalent experience.

Professional Experience

- 3‑5 years in office administration or facilities coordination.
- Experience in a multinational environment; the luxury, FMCG, or consumer goods sectors are a plus.
- Familiarity with industry association management or external stakeholder coordination is an advantage.
- Knowledge of local workplace compliance in Australia is beneficial.

Technical Skills

- Proficiency in Microsoft Office (Excel for budgeting/reporting, PowerPoint) and budget/expense management capabilities.
- Working knowledge of Concur SAP is a plus.

Personal & Interpersonal Skills

- Strong organizational skills; ability to manage multiple priorities and meet deadlines.
- Exceptional communication, networking, and interpersonal skills.
- Professional external‑facing presence and confidence.
- Service‑oriented, proactive, and solutions‑focused approach.
- High discretion and integrity with confidential information.
- Composure under pressure with a logical decision‑making approach.

Additional Information

- Career development opportunities across our five global regions and within the entire LVMH Group.
- Opportunities to explore the rich heritage of our Maisons and shape the next chapter of our story.
- Participation in initiatives such as Living Soils Living Together to promote sustainability.

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📌 Office and Employee Experience Administrator (City of Sydney)
🏢 Moët Hennessy
📍 City of Sydney