Job Details

Job Title: Heart Lung Work Up Administration Officer

Mandate: Permanent Part‑time (4daysperweek, Monday–Friday)

Location: Heart Lung, StVincent’s Public Hospital, Sydney

Salary: $71,072.43–73,287.41 (pro‑rata) + super + salary packaging

Responsibilities

- Deliver outstanding patient service by welcoming patients, answering enquiries, coordinating appointments and supporting patients and families with empathy, professionalism and respect.
- Coordinate patient administration by maintaining accurate electronic medical records, managing documentation and supporting clinical staff with patient information and clinic workflows.
- Work collaboratively across the hospital by liaising with medical, nursing, allied health and administrative teams to ensure seamless patient care and efficient clinic operations.
- Keep the clinic running efficiently by coordinating interpreters, managing mail, ordering supplies, processing data entry and providing a wide range of administrative support to the health‑care team.
- Take ownership and solve problems by managing competing priorities, resolving administrative enquiries, escalating issues appropriately and contributing to a high‑performing, patient‑centred service.

About You

We’re looking for someone who is organised, proactive and thrives in a fast‑paced health‑care environment. You must:

- Have excellent computer and data‑entry skills, confident with MicrosoftOffice and self‑management health‑administration systems, and maintain high accuracy.
- Exhibit outstanding organisation and time‑management skills, juggling competing priorities and keeping things running smoothly.
- Show a positive,



can‑do attitude, willingness to learn, take initiative and support a team-oriented team.
- Possess exceptional communication and customer‑service skills, engaging professionally and compassionately with patients, families and multidisciplinary teams.
- Hold CertificateIII in Health Administration (or equivalent health‑administration experience) and demonstrate strong problem‑solving, attention to detail and commitment to outstanding patient care.

Benefits

- Competitive pay and not‑for‑profit salary packaging to maximise income.
- Seamless NSW Health mobility – smoother transfer of qualifying service and leave entitlements.
- Work at world‑class facilities within the Garvan & Victor Chang institutes and premier heart/risk transplant program.
- Advanced robotics, pioneering HIV‑AIDS initiatives, and a world‑class transplant program.
- Advanced cancer care at the renowned KinghornCancerCentre and pioneering oncology trials.
- Community‑support programmes for First Nations, homelessness, mental‑health and substance‑use care.
- Professional advancement through study leave and Curran Foundation scholarships.
- Health&Wellbeing; benefits: fitness passport, discounted private health, cultural recognitions and celebrations.
- Mandate mandates that only persons who are eligible for work rights must apply; visa sponsorship not available.

Equal Employment Opportunity

We celebrate diversity and inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply.

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📌 Heart Lung Work Up Administration Officer (City of Sydney)
🏢 St Vincent's Health Australia
📍 City of Sydney