Executive Officer to the Executive Director, Corporate Services
Join a highly regarded, purpose-driven organisation that plays a vital role in keeping Australians safe across the nation's rail networks
Newly created career opportunity for an experienced, proactive and solutions-focused Executive Officer seeking a role that offers the opportunity to become a trusted partner to an Executive Director in a highly collaborative and positive team
Adelaide | Full-time | Hybrid work environment
The Executive Officer to the Executive Director, Corporate Services plays a critical role in supporting the Executive Director and Corporate Services Leadership Team, ensuring the smooth operation of a dynamic executive office and enabling strategic priorities to be delivered effectively.
We are searching for a positive, collaborative, highly organised, self-starter who enjoys taking initiative and thrives in a collaborative environment where no two days are the same.
Acting as a trusted and dependable partner, you will provide high-level executive support across diary and inbox management, governance coordination, project administration, stakeholder engagement, travel and executive communications.
You will anticipate needs, solve problems proactively and ensure the Executive Director is consistently informed, prepared and supported across a diverse portfolio.
This is an outstanding chance to work with stakeholders across the organisation while contributing to an organisation with an important national purpose, keeping Australia's railways safe.
You will bring a collaborative and solutions-focused approach and the ability to manage competing priorities with exceptional attention to detail.
A confident communicator with excellent judgement, you will build trusted relationships across the organisation and be comfortable managing confidential information and navigating complex stakeholder environments.
Impact of the organisation
The Office of the National Rail Safety Regulator (ONRSR) is the independent statutory body responsible for national rail safety.
Headquartered in Adelaide and with offices across Australia, ONRSR is deeply committed to promoting and improving rail safety.
Their culture is purposeful,



inclusive and collaborative - where people are empowered to bring their authentic best selves to work and each contribute to enhancing rail safety across the Australian community through targeted, risk-based regulation and actively sharing insights to raise awareness.
Impact you will have in this role
Reporting to the Executive Director, Corporate Services, you will provide broad executive support and ensure the Executive Director is well prepared for meetings and key priorities while supporting the Corporate Services Leadership Team through governance coordination, project administration and executive communications.
Working collaboratively across the organisation, you will build strong relationships with internal and external stakeholders and contribute to the efficient delivery of strategic initiatives that support the broader organisation.
Key Responsibilities
Provide high-level executive support including diary, inbox and correspondence management
Prepare and coordinate executive briefings, reports, presentations and confidential communications
Coordinate Executive Management Committee papers in collaboration with the Governance team
Support the Corporate Services Leadership Team in tracking strategic initiatives, business planning and project deliverables
Coordinate leadership meetings, agendas, minutes and follow-up actions
Manage travel arrangements, accommodation and executive expense reconciliations
Draft correspondence, presentations and research papers
Build trusted relationships with internal and external stakeholders while exercising professionalism and discretion
Coordinate internal engagement activities, team events and connection opportunities
Work collaboratively with all internal stakeholders and teams, taking the initiative to help others across the business
Develop and maintain quality procedures and documentation relevant to the role
Skills & Experience




Demonstrated experience providing high-level executive support to an Executive Director, General Manager or senior executive within a complex environment
Exceptional organisational skills with the ability to manage multiple competing priorities while maintaining outstanding attention to detail
Highly developed interpersonal, written and verbal communication skills with the ability to build trusted relationships across all levels
Proven ability to exercise initiative, sound judgement, confidentiality and professionalism
Strong problem-solving skills with the ability to anticipate needs and proactively identify solutions
A collaborative, service-oriented approach with a willingness to support colleagues and contribute positively across the organisation
High level proficiency across Microsoft Office 365 including SharePoint, Outlook, Teams, Word, Excel, and PowerPoint
Experience supporting executive committees, governance or leadership meetings will be highly regarded
Benefits
3 days leave at Christmas
Ability to access annual leave at half pay
Annual salary increases in accordance with the ONRSR Enterprise Agreement *********
16 to 18 weeks of paid parental leave, depending on length of service
Reproductive health leave
Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities.
We believe that diversity enriches organisations and fosters innovation.
We are dedicated to building workforces that are representative of the diverse backgrounds, experiences, and perspectives of our society.
We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background.
We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement.
We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in the workforce.
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📌 Executive Officer To The Executive Director, Corporate Services (Adelaide)
🏢 Impact Advising
📍 Adelaide