Overview:
Full-time, Continuing Salary Level HEW 7 + 17% Superannuation. Based at the Melbourne CBD campuses; however, may be required to work and/or be based at other campuses of the University.
About the role
The Secretariat & Governance Executive Officer provides high‐quality governance and secretariat support to the College Executive and its committees, ensuring effective decision‐making and compliance with University governance frameworks.
Working closely with the Director, Governance & Strategic Initiatives and the Senior Adviser, VE Policy & Strategy, the role supports the delivery of effective and well‐coordinated governance processes.
Provides high‐quality governance and secretariat support to the College Executive and its committees, ensuring effective decision‐making and compliance with University governance frameworks.
Works closely with the Director, Governance & Strategic Initiatives and the Senior Adviser, VE Policy & Strategy, supporting the delivery of efficient and well‐coordinated governance processes.
Coordinates committee operations, including meeting planning, preparation of agendas and papers, minute taking, record management and monitoring follow‐up actions.
Provides advice on governance protocols, supports governance publications and websites, and contributes to the administration of governance and risk management processes.
Builds effective relationships with senior leaders and governance stakeholders across the University to promote consistent governance practices and continuous improvement.
Through strong organisation, sound judgement and attention to detail, the incumbent ensures governance activities are delivered efficiently and to a high standard.
To be successful in this position, you will have:
Knowledge of governance systems and processes within the tertiary education sector, including relevant legislative frameworks.
High level communication skills, including the ability to record minutes,



prepare governance submissions and maintain internal web content.
Experience in interpreting, applying and explaining policies and procedures relating to governance and risk.
Excellent interpersonal skills, with ability to work collaboratively with stakeholders, including senior university stakeholders.
Ability to maintain high levels of confidentiality, manage sensitive information, and exercise appropriate judgement to address complex problems or sensitive matters.
Ability to work autonomously and to follow through on tasks to completion with limited supervision.
High level administrative and organisation skills including proven ability to establish priorities to manage high volume workflow and meet critical deadlines.
High level of proficiency across the Microsoft Office 365 suite.
Qualifications
A relevant tertiary qualification is highly desirable and/or significant relevant experience.
Appointment to this position is subject to passing a Working with Children and National Police Check.
Preferred candidates will also be required to undertake relevant pre‐employment background checks, including Working With Children Checks.
All applicants will be required to complete a gender‐based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender‐based Violence.
Applications Close: 3 Aug ********** pm
RMIT is an equal opportunity employer committed to being a child safe organisation.
We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity,



sexual orientation, disability and age.
Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University's commitment to a safe, respectful and inclusive environment, from 1 January ****, the University will also consider gender‐based violence (GBV) risk factors as part of our recruitment processes.
Information provided will be treated confidentially and considered only for its relevance to the role and RMIT's safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment.
We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms).
To discuss adjustment requirements, please contact Dani, via ****** or visit our Careers page for more contact information - .
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Culture
Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work
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📌 Secretariat & Governance Executive Officer (Melbourne)
🏢 RMIT University Employees, Location, Alumni
📍 Melbourne