Program Administration Officer (Part time up to 0.6 FTE)

Company: CSIRO

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

- Support the CSIRO Mineral Resources’ Value‑added Critical Minerals Research program
- Bring your strong organisational skills and attention to details
- Part‑time job share position – 0.6FTE

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Responsibilities

As the Administration Officer, you will provide high‑quality administrative support to the Research Program Director and the broader research program (~65 people across 3 States). You will manage the administrative aspects of the Program, including email and calendar management, issue management, workshop and meeting coordination, reporting and HSE registers.

- Provide practical support to the Research Director on stakeholder interactions, email, diary and travel.
- Ensure prioritised issues receive effective management and timely attention.
- Prepare and review correspondence and routine reports.
- Monitor and follow‑up on issues needing the Director’s attention.
- Assist the Research Unit EO or EA in coordinating materials for reviews, reports and information requests.




- Manage or contribute to administrative projects such as scholarship programmes, visiting scientists and publication records.
- Coordinate internal and external meetings or events, including booking rooms, resources, travel, transport, equipment and catering.
- Prepare meeting minutes and initiate follow‑up action.
- Provide general administrative support for program, group and team activities.
- Establish and maintain electronic document management systems in line with CSIRO’s record management standards.
- Maintain registers and logs related to operating requirements.
- Draft routine responses and correspondence, monitoring follow‑up actions.
- Develop and maintain functional networks to support effective Research Unit operations.
- Assist in preparing technical documents and presentation material.
- Help the Director manage email, prioritise tasks and meet deadlines.
- Resolve conflicting appointments and deadlines.
- Coordinate domestic and international travel arrangements for the Director and staff.
- Reconcile travel expenses, credit card statements, process payments and raise invoices.
- Maintain office supplies and equipment.
- Coordinate HSE matters on behalf of the Director.
- Other duties as directed.

Location and office arrangements

Kensington or Waterford,



Perth; Waite, Adelaide; Clayton, VIC

Salary

AU$76k – AU$96k per annum (pro rata for part‑time), plus 15.4% superannuation

Reference

Qualifications and experience

- Demonstrated experience providing administrative assistance to a line manager or team in a quick‑paced, complex environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, OneDrive) and ability to learn corporate software packages such as SAP.
- Ability to work effectively in geographically‑dispersed teams and contribute positively to the environment.
- Clear written and verbal communication skills, establishing effective interpersonal relationships.
- Strong organisational skills, prioritising demands and escalating issues when required.
- Professional handling of sensitive and confidential information with appropriate judgement and discretion.
- Capacity to work with minimal direction, showing initiative and adaptability with competing demands.
- Quick adaptation to technological, structural and procedural changes, maintaining professionalism and flexibility.

Eligibility

Eligible applicants must be a CSIRO indefinite or specified‑term employee who has been previously appointed to an advertised vacancy via a competitive process.

Appointment is subject to provision of a national police check and may require additional security, medical, or character clearance.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

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📌 Program Administration Officer (Part time up to 0.6 FTE) (City of Monash)
🏢 Commonwealth Scientific And Industrial Research Organisation
📍 City of Monash