Maz Group is a privately owned, Melbourne Airport-based construction and Maintenance services provider in its 16th year of operation.

Located at Melbourne Jet Base, the Maz Group GSE team are experts in airport-vehicle servicing, bringing over a hundred years' experience in the Melbourne Airport precinct.

We provide Preventative Maintenance & breakdown response to our own fleet of equipment & the Airports ground handlers equipment.

We are looking for a highly organised and motivated Administration, Invoicing & Parts Coordinator to join our growing team. This role is ideal for someone with previous experience in a mechanical workshop, automotive, diesel, or heavy equipment environment who understands parts, service administration, and customer support.

About the Role

As a key member of our team, you will be responsible for managing administration, processing invoices, coordinating parts orders, Stock control and supporting the smooth day-to-day operation of our workshop.

Key Responsibilities

- Process customer invoices accurately and efficiently.
- Order, receive, and manage mechanical parts and workshop consumables.
- Liaise with suppliers to source parts and obtain pricing.
- Prepare quotations and purchase orders.
- Assist with scheduling and workshop administration.
- Maintain accurate records using workshop management software.
- Answer phone and email enquiries professionally.




- Support technicians with parts availability and job documentation.
- General office administration and filing.

About You

- Previous experience in an administration, invoicing, or parts role within a mechanical, automotive, truck, or heavy equipment workshop.
- Strong knowledge of mechanical parts and terminology.
- Excellent organisational and time management skills.
- High attention to detail and accuracy.
- Proficient in Microsoft Office and computer-based systems.
- Experience with workshop management or accounting software (such as MYOB, Xero, or similar) is highly regarded.
- Friendly, reliable, and able to work independently and as part of a team.
- Current driver’s licence.
- Be willing to undergo police background and criminal record checks with no criminal history.
- Be willing to undergo random drug and alcohol testing as part of the Airports testing protocol.

What We Offer

- Competitive salary based on experience.
- Stable, full-time position.
- Supportive and friendly team environment.
- Opportunities for professional development and career growth.
- Modern workshop with a robust reputation for quality service.

If you have a mechanical knowledge, enjoy administration, invoicing, and parts coordination, and are looking for a rewarding role with a great team, we’d love to hear from you.

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📌 Administration, Invoicing & Parts Coordinator (City of Hume)
🏢 Vertali APAC
📍 City of Hume