Administration Officer (Curriculum Support), School of Medicine

University of Notre Dame Australia – Fremantle WA

$76,583 - $76,583 a year

Full time

11d ago from University of Notre Dame Australia, Fremantle Campus

Administration Officer (Curriculum Support), School of Medicine

Fremantle Campus

Part-time or Full-time opportunity (0.5-1.0), Continuing Contract

- Friendly and collaborative work workplace
- Rewarding opportunity offering career development
- Level 4 from $76,583+ 15.00% super (pro‑rata)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the role

You will provide administrative and logistical support for curriculum delivery, including coordination of teaching activities, meetings, and events, general office support, and maintaining shared spaces.

Key Responsibilities

- Provide effective administrative support to academic staff.
- Assist with the delivery of the Doctor of Medicine curriculum and associated materials.
- Format the curricular material and documents.
- Coordinate the logistics of the School's lecturer program.
- Assist with School's procurement process and invoice payments for Finance.
- Maintaining student attendance for each compulsory component.
- Organise meetings and events.
- Coordinate academic room bookings.
- Provide secretarial support to committees as required.




- Provide regular reception support and backup support to other administrative staff within the School during peak and vacation periods.

Qualifications, skills & experience

- Completion of a Diploma level qualification with relevant work‑related experience; and/or an equivalent combination of relevant experience/training.
- Demonstrated administrative experience, preferably in tertiary or other education sectors.
- Demonstrated experience providing secretarial support for committee meetings, including the preparation and delivery of agendas, minutes and associated documents.
- Demonstrated competency in various software packages including the Microsoft Office Suite, Adobe, timetabling programs (eg Celcat) and Learning Management System (eg Blackboard).
- Highly developed communication and interpersonal skills with a strong customer focus.
- Strong analytical skills enabling the identification and resolution of issues.
- Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Benefits

- Fitness Passport on offer.
- Generous training and development opportunities.
- Friendly and collaborative working environment.

EEO Statement

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

The successful candidate will be required to complete a self‑declaration regarding Gender‑Based Violence (as required by the National Code) as part of the pre‑employment process. For more information on this please refer to our website.

Contact

Please direct your queries regarding this role to Melissa Schmidt.

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📌 Administration Officer (Curriculum Support), School of Medicine (Fremantle)
🏢 University Of Notre Dame Australia
📍 Fremantle