With eight design studios spread around the world, chances are you’ve seen our work before.

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

Job Description

We’relooking for aBid Coordinatorto join our Sydney Studio. Ifyou’rehighly organised, creative, and thrive on delivering exceptional bids, this is your opportunity to make a real impact—and grow your career in a supportive, globally recognised design practice.

The role:

As a key member of our business development team,you’llmanage the end-to-end bid process, ensuringtimely, high-quality submissions. Collaborating closely with our leaders and technical experts,you’llcreate standout, client-focused proposals usingAdobe InDesign, all while maintaining Hassell’shigh standardsand brand consistency.

You will proactively engage with Principals and work with the BD team, coordinating and preparing submissions, wider client engagementcontentand business information.

The Bid Coordinator will proactivelyparticipatein the global bid team, contributing to a team-oriented and supportive environment, including leading submission for other studios, sharing best practice,reportingand continuous improvement initiatives.

This role offers exposure to exciting projects and the chance to work closely with senior leaders,



paving the way for career development opportunities in areas such as business development, strategy, and design communications.

WhatYou’llDo

- Work with Leaders tocoordinate bid submissions, prioritisingtasksand managing deadlines.
- Oversee andparticipatein the end-to-end bid coordination process; work across multiple bids within the studio and organisation,demonstratingexpertisein managing complex multidisciplinary bids to meet deadlines.
- Collaborate with internal stakeholders to gather, refine, and tailor content.
- Design professional, visually engaging documents usingAdobe InDesign.
- Review and refine submissions to ensure quality, accuracy, and compliance.
- Actively contribute to the wider Business Development function in the studio, including marketing collateral and client engagement.
- Continuously improve processes for greater efficiency and better outcomes.
- Drive a culture of design excellence that sets Hassell apart, ensuring bidsshowcasedistinctive and innovative solutions. Seek support and advice from the Marketing Comms team to improve design quality.

Qualifications

- Proven experience in bid coordination, ideally in architecture, design, or a related field.
- AdvancedAdobe InDesignskills,experience with other design tools is a plus.
- Strong organisational skills to manage multiple projects and deadlines.
- Excellent communication and collaboration skills,



working effectively with diverse teams.
- A sharp eye for detail and a commitment to delivering quality.

Based in our stunning Sydney Studio on the waterfront of Sydney Harbour, and a 5-minute walk from Barangaroo Metro, this is a highly collaborative role working directly with our leaders and teams

At Hassell,you’llwork with inspiring, talented people on exciting projects that shape cities and communities.We’recommitted to your growth—whetherit’shoning your bid coordinationexpertiseor exploring broader career pathways in the design and business development space.

Additional Information

Why Hassell?

Our team enjoys a wide range of benefits to support their development and well-being:

- A progressive flexible work policy that allows hybrid work, location flexibility, and work pattern flexibility
- 16 weeks paid parental leave for both primary and secondary carers
- Development and training opportunities, including access to online training programs and our People Coach program
- Studyassistance
- To learn more about the benefits we offer, please visitourBenefits Page .

Hassell is an inclusive, equal opportunity employer that celebrates diversity. Wedemonstrateour commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

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📌 Bid Coordinator (City of Sydney)
🏢 Hassell Services
📍 City of Sydney