Job Description

Reporting to the VP - CEO Office & Strategic Initiatives, the Coordinator, Office of the CEO & Strategic PMO supports the operating rhythm of the CEO Office and the governance cadence of Strategic Initiatives. The role acts as a shared coordination resource across both pillars, combining trusted executive support with disciplined governance administration.

Responsibilities

- CEO Office Coordination: Coordinate the CEO calendar and support the day‑to‑day operating rhythm; schedule and manage logistics, agendas, papers, and follow‑up actions for ELT meetings, strategy sessions, executive offsites, town halls, and leadership forums; support the preparation of high‑quality executive papers, briefing materials, and presentations.
- Strategic PMO Administration: Provide administrative support across the Strategic PMO, maintaining templates, tooling, registers, and governance artefacts; maintain governance calendars, reporting timetables, and support the collection of inputs for portfolio dashboards and review packs; support the administration of RAID items, dependency tracking, and decision logs.
- Cross‑Pillar Efficiency: Act as the shared coordination point between the CEO Office and Strategic PMO to maximize operational efficiency, liaising with initiative sponsors and business stakeholders to monitor deadlines and follow‑through.
- Continuous Improvement & Compliance: Identify opportunities to improve administrative efficiency and reporting discipline; ensure strict compliance with ELMO’s information security and privacy policies.

Desired Skills and Experience





- About 5 years of experience combining executive support and project/PMO administration within a fast‑paced, high‑growth, or SaaS/technology environment.
- Proven experience tracking and maintaining registers (risks, actions, RAID items), managing action logs, and building project templates or reporting packs.
- Demonstrated ability to interact confidently and professionally with C‑suite executives, senior leadership, and technical project teams.
- Advanced mastery of Microsoft 365 or Google Workspace; experience or familiarity with PM software (Jira, MS Project, or Smartsheet) and data visualization/dashboards is highly preferred.
- Exceptional written communication skills with high attention to detail; high level of discretion, integrity, and the ability to work proactively and calmly in an evolving workplace.
- Education: A Bachelor’s degree in Business Administration, Management, Commerce, or a related field is preferred. Additional certifications in Project Management (PRINCE2 or Agile PM) or Secretarial/Business Administration are highly regarded.

Benefits

- Hybrid work set up
- Paid parental leave – 12 weeks primary, 6 weeks secondary
- Leave for what matters – birthday leave, YOU day each year, as well as connecting people leave (up to 2 weeks working from anywhere)
- In‑house learning and development initiatives
- ELMO social and diversity clubs
- Well‑being initiatives (such as boot camp, yoga, etc.)
- Mental health/EAP programs
- Flare Benefits (great discounts, novated leasing, salary sacrifice)

ELMO Software Pty Ltd is an equal opportunity employer, and we encourage applicants from diverse backgrounds to join our team.

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📌 Junior PMO Coordinator (City of Sydney)
🏢 ELMO Software
📍 City of Sydney