Medical Secretary
Advara HeartCare
Location:
Wexford, Murdoch, Western Australia
Employment Type:
Permanent Part-Time
Category:
Healthcare | Medical Administration
Our Best Starts with You
At Advara HeartCare, we're united by one purpose—to improve Australia's heart health.
As Australia's largest privately owned cardiology provider, with more than 90 centres and over 100 cardiologists nationwide, we've spent more than 20 years delivering exceptional cardiovascular care. We're proud of our reputation for clinical excellence, innovation and outstanding patient experiences, and we're continuing to build something even better.
We know our success is driven by our people. That's why we're committed to creating a workplace where you feel supported, valued and empowered to thrive.
The Opportunity
We are seeking an experienced and highly organised Medical Secretary to join our dedicated team based at Wexford, Murdoch.
This is a dynamic role supporting our cardiologists by delivering exceptional administrative and patient care services. You will play a vital role in ensuring the smooth coordination of specialist clinics while providing a professional and compassionate experience for every patient.
Your primary location will be Wexford, with regular clinic support across Mount Hospital and Hollywood Private Hospital. Travel between Advara HeartCare sites is an essential part of this role, and you may also be required to provide short-term administrative support at other practices when needed.
Key Responsibilities
As a Medical Secretary, you will
Coordinate specialist appointments, clinic schedules and diary management
Provide comprehensive administrative and personal assistant support to cardiologists
Deliver exceptional customer service to patients, referrers and healthcare professionals




Manage patient bookings, enquiries and correspondence
Prepare patient quotes, process invoices and receipts, and respond to account enquiries
Process Medicare, DVA and private health fund billing accurately
Liaise effectively with hospitals, general practitioners and other healthcare providers
Maintain accurate patient records using HealthTrack and other clinical systems
Contribute to the efficient day-to-day operation of specialist consulting rooms
About You
To be successful in this role, you will bring:
Minimum two years' experience as a Medical Secretary supporting medical specialists
Demonstrated experience coordinating specialist clinics and managing complex schedules
Strong knowledge of medical terminology (cardiology experience highly regarded)
Experience using medical practice management software (HealthTrack experience is advantageous)
Exceptional organisational skills with the ability to prioritise multiple tasks in a busy environment
Excellent written and verbal communication skills
Outstanding attention to detail and solid computer literacy
Professional, compassionate and patient-focused approach
Ability to build positive relationships with patients, specialists and healthcare stakeholders
Current Australian Driver's Licence and willingness to travel between clinic locations
What Will Set You Apart
You'll thrive at Advara HeartCare if you are someone who:




Enjoys working collaboratively within a supportive team
Takes pride in delivering exceptional patient experiences
Embraces continuous learning and professional development
Demonstrates initiative, adaptability and accountability
Shares knowledge and contributes positively to team success
Why Join Advara HeartCare?
At Advara HeartCare, every role contributes to improving lives. When you join us, you'll become part of a values-driven organisation that genuinely invests in its people and recognises the impact they make every day.
Your Impact
Help deliver outstanding cardiovascular care and make a meaningful difference in the lives of patients across Western Australia.
Your Growth
Expand your skills within Australia's leading cardiology network, with opportunities for ongoing learning and career development.
Your Voice
Be part of a collaborative culture where your ideas are valued, your contributions are recognised, and your career aspirations are supported.
Employee Benefits
We offer a comprehensive range of benefits, including:
Additional annual leave purchase scheme
12 weeks paid parental leave
Supportive, connected and collaborative team environment
Ongoing professional development opportunities
The opportunity to work with one of Australia's leading providers of specialist cardiovascular care
A workplace committed to innovation, excellence and patient-centred care
Ready to Make an Impact?
Advara HeartCare is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We encourage applications from people of all backgrounds, experiences and communities
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📌 Medical Secretary - Hc - Practice Support (Western Australia)
🏢 JobRadars - AU
📍 Western Australia