About us

Aspire Academics is a growing tutoring centre in Truganina supporting primary and secondary students across Melbourne's west. We are looking for a reliable, detail-focused Accounts & Fees Officer to take ownership of our day-to-day fee administration.

About the role

This is a hands-on accounts role, not a high-level accounting position (our tax and BAS are handled separately). Your job is to keep our student fee records accurate and up to date: matching payments to the right family, keeping invoices correct, and preparing a clean weekly summary for our accountant. You will work across our student management portal and Xero.

What you will do
Reconcile incoming payments (cash, EFTPOS, bank transfer and card) against student accounts and record them correctly, with method and date
Match daily EFTPOS settlements to individual student payments and prepare a weekly payments statement for our accountant to reconcile in Xero
Issue, reissue and correct student fee invoices
Keep records clean: flag withdrawn or duplicate accounts and resolve balances that do not match
Handle first-line fee follow-ups with parents by email and phone,



politely and professionally

What we are looking for
Robust attention to detail and comfort working with numbers and spreadsheets
Experience with Xero or other bookkeeping/accounts software is highly regarded (training provided on our systems)
Well organised, dependable and able to work independently
Skilled and discreet: this role handles confidential family and financial information, and confidentiality is essential
Students of accounting or commerce and early-career bookkeepers are welcome to apply
Full working rights in Australia
A Working with Children Check, or willingness to obtain one, is desirable as the role is based in our tutoring centre

Details
Location: on-site, Truganina VIC 3029
Hours: around 10 to 15 hours per week across 2 to 3 days, adaptable
Start: as soon as possible
A confidentiality agreement applies to this role

How to apply Apply through this listing with your resume and a short cover note.

Pay: $33.00 – $40.00 per hour

Work Location: In person

📌 Accounts & Fees Officer Truganina
🏢 Aspire Academics
📍 Truganina