About the role
We are seeking a dedicated and skilled Medical Secretary/Receptionist to join our specialist surgical practice.
This is a part-time position working a five-day fortnight based in our Murdoch consulting rooms.
The successful applicant will support a General/Colorectal Surgeon and Rheumatologist.
You will be the welcoming face of the practice helping patients feel supported while managing the day-to-day clinic administration, patient enquiries, appointments theatre bookings, billing and key administrative tasks.
Job Description
Greeting and welcoming patients, scheduling appointments, patient billing and processing Medicare/DVA claims.
Processing patient enquiries via telephone, email and in-person.
General administrative functions including scanning, data entry and contributing to the efficient running of the clinic.
Liaising with other external healthcare providers, health funds, medical professionals and hospitals.
Preparing clinical correspondence and transcription typing
Processing theatre bookings and billing utilising Eclipse and managing patient billing inquiries
7. Assisting with patient follow-up communications and appointment reminders
Skills and Experience
Previous medical reception/secretarial experience is essential with a firm knowledge of medical terminology.
Proficiency with Genie software systems or a similar medical practice management system is highly regarded.
Strong organisational and time management skills with the ability to prioritise multiple tasks effectively




Excellent written and verbal communication skills with the ability to interact professionally with patients, clinical staff, and external contacts
Demonstrated understanding of patient confidentiality, privacy legislation, and healthcare compliance requirements
Caring, friendly and professional manner with an eye for details
Professional telephone manner and strong customer service skills
Ability to work independently and as part of a healthcare team
What We Offer
Flexible part-time working arrangements that support work-life balance
A supportive and collaborative healthcare team environment
A valued role within a patient-focused healthcare organisation
Competitive remuneration commensurate with experience and qualifications
About Us
CALS (WA) PTY LTD is a respected healthcare provider committed to delivering quality medical administration and clinical support services in Western Australia.
We pride ourselves on maintaining high standards of patient care, professional excellence, and a supportive workplace culture.
Our team is dedicated to supporting healthcare professionals and ensuring that our patients receive the best possible service.
We value integrity, professionalism, and a genuine commitment to healthcare excellence.
Apply Now
If you are an experienced Medical Secretary seeking a rewarding part-time opportunity in a professional healthcare environment, we would like to hear from you.
Please submit your application including your CV and a covering letter outlining your relevant experience and suitability for this role.

📌 Medical Secretary (Western Australia)
🏢 CALS UNIT TRUST
📍 Western Australia