Company Description
PHV Law is a Queensland-based, family-owned legal practice providing clear, practical and client-focused legal services to individuals, families and businesses. With strong expertise in property, commercial and private client matters, the firm supports clients through residential conveyancing, commercial transactions, estate planning, business structuring and everyday legal needs. PHV Law is known for its approachable style, emphasis on transparency and clear communication, and commitment to guiding clients confidently through legal processes. The practice actively engages with the legal community and industry bodies such as ALPMA and the Queensland Law Society, reinforcing its focus on best practice and professional excellence. Team members benefit from a culture that values community involvement, continuous learning and ongoing career development.
Role Description
The Senior Legal Secretary role at PHV Law is a full-time, on-site position based in Brisbane, QLD. The person in this role will provide high-level administrative and legal support to solicitors, including preparing and formatting legal documents, managing correspondence, and maintaining client files. Daily responsibilities include diary and calendar management, scheduling appointments, coordinating meetings, and assisting with matter management and workflow tracking. The Senior Legal Secretary will liaise with clients and external stakeholders in a professional manner, manage incoming calls and emails, and ensure accurate data entry into practice management systems.



This role also involves supporting billing processes, monitoring deadlines, and helping to improve administrative procedures to maintain efficient and compliant operations.
Qualifications
Strong understanding of the legal domain, with experience supporting legal practitioners and familiarity with property, commercial or private client matters.
Proficiency in legal document preparation, including drafting, formatting and proofreading contracts, correspondence and court or transactional documentation.
Experience working as a legal assistant or legal secretary, providing comprehensive support to solicitors and managing multiple matters simultaneously.
Well-developed clerical skills, including file management, data entry, document filing (electronic and paper), and accurate record-keeping.
Effective diary management abilities, including coordinating schedules, managing deadlines, booking appointments and organizing meetings.
Excellent written and verbal communication skills, with a professional client service orientation and strong attention to detail.
Competence with legal practice management software and standard office applications (e.g., Word, Excel, email, digital filing systems).
Relevant qualification in legal administration, paralegal studies or business administration, or equivalent experience in a law firm environment.
Ability to work proactively, manage competing priorities, maintain confidentiality and contribute positively to a collaborative team culture.
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📌 Senior Legal Secretary (Queensland)
🏢 PHV Law
📍 Queensland