About the role

AR Yates & Co Solicitors is seeking a skilled and organised Legal Secretary to join our team in Wollongong, NSW. This is a full-time position based at our office located in Wollongong NSW 2500. As a Legal Secretary, you will provide essential administrative and secretarial support to our legal professionals, ensuring the smooth operation of our practice.

This role is fundamental to maintaining our high standards of client service and operational efficiency, serving as a vital link between our legal team and clients.

Key responsibilities

1. Providing comprehensive secretarial support to sole practitioner solicitor and legal staff, including diary management, scheduling appointments and coordinating meetings as well as reception duties.

2. Preparing and formatting legal documents, correspondence and pleadings with accuracy and attention to detail

3. Assisting with preparation of contract for sale of land supporting conveyancing.

4. Managing client files and ensuring proper filing and organization of legal documentation in both physical and digital systems

5. Maintaining confidentiality and handling sensitive legal information with discretion and professionalism

6. Coordinating with clients, courts, other law firms and third parties to facilitate smooth communication and case progression

7. Managing telephone calls, emails and general office enquiries, directing matters to the appropriate team members

8. Assisting with billing, timekeeping records and financial administration as required

9. Supporting the preparation of court documents and managing court filing deadlines

10. Maintaining knowledge of legal terminology,



procedures and practice management systems relevant to the practice areas

11. Contributing to the overall organisation and efficiency of the office workplace

What we're looking for

1. Proven experience working as a legal secretary or in a similar legal support role within a law firm or legal environment

2. Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook, and familiarity with practice management software. Experience with either Leap Legal Software or Smokeball is desirable.

3. Excellent organisational and time management skills, with the ability to manage multiple priorities and meet deadlines consistently

4. Superior written and verbal communication skills with strong attention to detail and accuracy

5. Knowledge of legal terminology, court procedures and document formatting conventions

6. Ability to work independently whilst maintaining collaborative relationships with colleagues

7. Discretion, professionalism and commitment to maintaining client confidentiality

8. Typing proficiency and accuracy in transcription and document preparation

9. Customer service orientation and ability to interact professionally with clients and external contacts

10.



Certification in Legal Secretarial Practice or equivalent qualification is preferred but not essential for candidates with substantial relevant experience

About us

AR Yates & Co Solicitors is an established and respected law firm serving the Wollongong community and surrounding regions. We are committed to providing high-quality legal services to our clients across a range of practice areas. Our firm values professionalism, integrity, client-focused service and cooperative teamwork.

We pride ourselves on maintaining strong relationships with our clients and delivering practical legal solutions. We foster a supportive and professional workplace culture where our team members are encouraged to develop their skills and contribute to the success of the firm.

What we offer

Working at AR Yates & Co Solicitors, you will benefit from a professional and collegial work environment.

We offer a competitive salary package commensurate with your experience and qualifications. As a full-time member of our team, you will have opportunities for ongoing professional development and training in legal procedures and practice management systems. We are committed to supporting the wellbeing of our employees and welcome discussions about any adjustments or support you may require to perform your role effectively.

Apply now

If you are an experienced Legal Secretary seeking a rewarding role with an established law firm, we would like to hear from you. Please submit your application including your resume and a cover letter outlining your relevant experience and why you are interested in joining AR Yates & Co Solicitors.

📌 Legal Secretary (Wollongong)
🏢 AR Yates u0026 Co Solicitors
📍 Wollongong