Apply on Kit Job: kitjobau.com/job/3o6rg5

Office Administrator – Accounting Practice | Altona North

About Us:

We are a well-established accounting practice based in Altona North with a diverse range of clients and a strong reputation for quality, service, and professionalism.

The Role:

As our Office Administrator, you will be responsible for managing core administrative functions and ensuring workflow runs smoothly across the practice. You'll be hands-on, organised, and confident working unsupervised in a dynamic skilled services environment.

Key Responsibilities:
Oversee daily office operations and support the Partners and accounting team
Manage ASIC corporate compliance using Access HandiRegister
Maintain and manage client databases and records using Access Handitax
Coordinate lodgements with the ATO and manage correspondence
Ensure client documents are finalised and distributed (electronic & hard copy)
Liaise with clients regarding documentation, follow-ups, and general enquiries
Support the billing process and assist with debtor control
Assist with onboarding new clients and maintaining practice compliance
Continually improve office procedures and workflow efficiency
Coordinate staff events and support internal team initiatives

What You'll Bring:




Prior experience in an office administrator role within an accounting or professional services firm
Minimum 5+ years of office administrator experience in accounting or skilled services is required
Knowledge of taxation terminology is not essential but is preferable.
Knowledge of corporate structures such as Companies, Trusts, Partnerships and SMSFs is essential.
Understanding of operational differences between Companies, Trusts, Partnerships, and SMSFs is required
Solid organisational skills and attention to detail
Proficiency in Microsoft programs such as Word and Excel (including formulas) is essential.
Proficiency in basic Microsoft Excel formulas including SUM and AVERAGE functions is required
Excellent communication skills and professional phone/email manner
Ability to prioritise and manage multiple deadlines
A proactive and can-do attitude
Ability to work unsupervised is essential
Proficiency in Access Handisoft products not essential

What We Offer:
A collaborative and friendly team environment
Competitive salary based on experience
Opportunities for professional development
Convenient Altona North location

Apply on Kit Job: kitjobau.com/job/3o6rg5

📌 Accounting Practice Office Administrator Altona North
🏢 James W Mann & Associates
📍 Altona North