28 Nov
M&T Resources
Australian Capital Territory
Executive Assistant (APS 4) - Permanent Opportunity
The Executive Assistant will provide high‑level administrative and executive support to Assistant Secretaries. The role requires an excellent communicator with robust organisational and coordination skills, a demonstrated ability to build productive working relationships, and the ability to be an agile and practical problem solver. This is a position of trust that demands emotional intelligence, excellent judgement, high levels of personal integrity and discretion. The successful candidate will apply a sound knowledge of the business area’s operational requirements, procedures, and guidelines to support senior executive officers.
Key Responsibilities
- Monitoring and tracking incoming documents to ensure correspondence is triaged and actioned accordingly.
- Undertaking diary management, including prioritising time and drawing attention to matters of importance.
- Performing 'front of office' support functions, including meeting room setup, greeting visitors, and receiving and responding to phone calls, emails,
and general correspondence.
- Preparing briefs, reports, minutes, and other correspondence.
- Providing secretariat support to meetings, committees, and working groups as required.
- Displaying initiative and applying sound judgment in providing executive and administrative assistance to senior executives.
- Being proactive, approachable, helpful, and professional in performing each of the above functions.
Additional Details
- Ability to manage time effectively, be responsive, and maintain strong attention to detail.
- Ensure executives are supported, coordinated, and prepared for meetings with relevant material.
- Proficiency in Microsoft Office, SharePoint, Office 365, and PDMS.
- Baseline Clearance or above is required.
Ready to make an impact? If you are ready to make a meaningful impact and support Senior Leadership in driving strategic outcomes, we encourage you to apply or reach out to
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📌 Executive Assistant (Australian Capital Territory)
🏢 M&T Resources
📍 Australian Capital Territory
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