Executive Assistant | [XJX752]

Executive Assistant | [XJX752]

17 Nov
Australian Capital Territory

17 Nov


Australian Capital Territory

Sydney Contractor, Full Time, PermanentMinterEllison people aspire to be our clients best partner. Collaboration, innovation and opportunity are the foundation of our workplace environment. We welcome people who want exciting careers in high performing teams.

Our Tax team

Our Corporate Tax Team has a friendly and dynamic culture. An excellent opportunity exists for an experienced, high performing senior Executive Assistant to provide secretarial and administrative support to a busy and successful team. This role is a full time contract position for a period of 12 months. In this position you will work closely with and provide a range of legal secretarial support to two Partners, Special Counsel, Senior Associate and a team of lawyers.


Some of your responsibilities will include:

Developing productive working relationships with key contacts internally;

Electronic and hard copy document and file management;

Diary management and organisation of authors;

Document production including use of precedents and new documents;

Transcribing dictation;

Organising meetings;

Monitoring emails and taking telephone calls;

Organising interstate and international travel;

Drafting correspondence, document preparation and amendments;

Updating contacts to Contact Manager and Outlook;

Reconciliation of corporate AMEX expenses through Concur;

High volume file management including file opening and closing, electronic and physical filing;

Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;

Management of client billing protocols;

Other adhoc duties as required


To be successful in this role, strong organisational skills are essential as well as initiative, attention to detail, energy and enthusiasm and the ability to follow through.

Ideally, you will also have a minimum of 5 years legal experience, providing legal support in a face paced, ever changing environment.

You will posses the following attributes to be successful in this role:

High level of accuracy and attention to detail

High level of organisational skills

Advanced word and document skills including document creation and presentation;

A strong understanding of software applications including Sharefile, Excel, PowerPoint, Visio and other technology systems

Ability to prioritise multiple tasks and manage deadlines

A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients

Resilience and a commitment to excellence that matches our own

Pride in your work and who you work for.


We embrace flexibility and empower all our people to learn, grow and become truly extraordinary. We offer a wide range of accessible in-house learning programs and other soft skills around communication and time management. You will also have access to a wide range of top tier employment benefits, which are designed to help you complement your lifestyle outside of work and support your professional needs. These include first class premises, facilities and support, state of the art technology, competitive salary packages, gym membership, corporate discounts, and extensive health and wellbeing program and much more.

How to apply

We prefer to deal with you directly, so please follow the prompts below to apply. For specific queries about this opportunity please contact Rebecca Okulicz on +61 2 9921 4835.

MinterEllison does not accept agency submissions unless approval to do so has been given by a member of the Resourcing Team. Approved agency submissions must be submitted through our on-line system. Candidates submitted directly to any employee or Partner of the firm will not be considered valid and will not be considered by MinterEllison. MinterEllison will not be liable for a recruitment fee in these circumstances.

To be eligible to apply for this role you must be legally permitted to work in Australia.

The original job offer can be found in Kit Job:

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