JG-293 | Executive Support Officer

JG-293 | Executive Support Officer

20 Jan
|
Department of the Attorney-General and Justice
|
Darwin

20 Jan

Department of the Attorney-General and Justice

Darwin

Darwin NT

To provide a high level of administrative and secretarial support to the Deputy Chief Executive

Officer.

Context Statement: The person in this position is the first point of contact for interactions with the Deputy Chief

Executive Officer, Department of the Attorney-General and Justice (AGD) and one of two executive assistants providing

high level support to the Executive Unit of AGD.

Key Duties and Responsibilities:
1. Provide high level of executive support to the Deputy Chief Executive Officer including the preparation of

correspondence, maintaining records, initiate follow-up actions to ensure deadlines are met, compiling and

distributing meeting papers, maintenance of diaries,

resolution of conflicting commitments, management of travel

itineraries and handling telephone inquiries and visitors.

2. Liaise effectively and discreetly with all levels of staff within the department, external agencies, outside organisations

and Ministers’ offices.

3. Maintain confidentiality and demonstrate a highly professional approach and attitude.

4. Assist the Senior Executive Assistant and the Executive Unit as required.

Selection Criteria

Essential:
1. Proven effective administrative and secretarial skills at the executive level, including attention to detail and the ability

to be discreet, maintain confidentiality and discern sensitive issues.

2. Highly developed written and oral communication skills with a high degree of accuracy and attention to detail,

demonstrated experience in preparing complex correspondence and papers.

3. In depth knowledge of office procedures and practices, including experience using file and record management

systems including Tower Records Management (TRM) or similar records management database systems.

4. Evidence of high order interpersonal skills including a highly organised and motivated approach to work and the

ability to prioritise and coordinate tasks.

5. Highly developed interpersonal skills with the ability to work as a team member and ability to liaise effectively with

all levels of staff, including Government Ministers and senior Northern Territory (NT) Government officials and ability

to interact effectively with people from diverse cultures.

Desirable:
1. Ability to quickly acquire knowledge of the Department’s structure, functions and corporate objectives, the structure

of the NT Public Sector, key stakeholders and the role of the Department.

The original job offer can be found in Kit Job:
https://www.kitjobau.com/job/6098725/jg-293-executive-support-officer-darwin/?utm_source=html

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