Administration Assistant (NV945)

Administration Assistant (NV945)

31 Aug
Victoria University

31 Aug

Victoria University


This is a full-time continuing role at a HEP4 classification, salary range is $65,334 - $69,328 per annum plus 17% superannuation, working 36.75 hours per week. The role is located at our Footscray Park Campus.

About Us

The College of Sport, Health, and Engineering comprises:
College of Health and Biomedicine
Disciplines of Sport and Exercise and Outdoor Recreation/Environment Science from the College of Sport and Exercise Science, and the
Disciplines of Science, Built Environment, Civil Engineering, Mechanical Engineering, Architectural Engineering, and Electrical and Electronic Engineering.

The focus for the College is to create opportunities for greater interdisciplinary work between disciplines in terms of teaching and research. This cohesive alignment is designed to offer more opportunity to encourage interdisciplinary, industry-engaged research and teaching collaboration, enabling Victoria University (VU) to achieve the strategic and operational objectives, delivering quality learning and teaching programs, employment opportunity outcomes and enhancing the student experience.

The College of Health, Sport and Built Environment offers a variety of courses ranging from undergraduate degrees through to postgraduate qualifications, with the majority of the programs offering learning experiences in close association with key industry partners.

About the Role

Your responsibilities include but are not limited to:
Provide organisational and administrative support across the Student and Resource Management (SRM) and Program Delivery and Event, and Marketing (PDEM) work streams.
Provide administrative assistance as required for the preparation of documentation and/or reports related to College administrative work stream.

Liaise effectively with organisational units and staff beyond the immediate team to gather information, keep informed and contribute to the requirements of the administrative work stream.
Maintain files, correspondence and administrative records relating to administrative work stream with ready access as required.
Scheduling and coordinating meetings, interviews, events, distribution of mail and some reception duties.
Assist with processing administrative requests in a timely manner and in accordance with VU systems, compliance and quality assurance policies and procedures.
Contribute to the documenting of procedures and continuous improvement opportunities for the efficient and effective operations of the administrative work stream.
Provide administrative support for the Team Leader, including report preparation, analysis and investigation when required.

About You

You will have:
The ability to display initiative and exercise judgment in the provision of administrative services to support the achievement of work area goals.
Well-developed interpersonal, written and communication skills.
The ability to prioritise tasks and solve problems as they arise in the role and provide advice.
Experience in the use of MS Suite including Word, PowerPoint, Excel and any other relevant database or systems.

What We Offer

Salary sacrifice options
Professional development opportunities
Generous terms and conditions of employment within our Enterprise Agreement.
On-site gym and fitness centre at our Footscray Park Campus.

How to Apply

For a copy of the position description, please click here .

Click on the Apply Now button.


You must submit your application as a single document comprising your cover letter, CV, and your responses to the key selection criteria listed in the Position Description.

Applications close on Thursday the 14th of August 2023 at 11:59pm.

For further information relating to the position, please contact Cam Luong by email at [email protected].

Our Commitment to Protecting Country

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Victoria University is committed to inclusion, equity and diversity. VU encourages applications from women, gender diverse, Aboriginal and Torres Strait Islander people and individuals from under-represented backgrounds in this field.
Victoria University (VU) is the University of the West .

For more than 100 years, Victoria University (VU) has offered accessible education to students in Melbourne’s west and beyond.

We are one of Australia’s few dual-sector universities, with currently over 40,000 enrolled vocational and higher education students studying across our campuses.

Our moral purpose is to provide vocational and higher education that transforms the lives of students and the communities we serve. Our values are a living set of actions that underpin our moral purpose.

The VU Values are that we are always:

- welcoming
- ethical

- shaping the future
- together.

This is the VU Way. We are always WEST.

At VU we believe diversity is a strength – the more diverse perspectives, identities, cultural backgrounds, ages and experience of our students and staff, the better our working environment, research and educational experience of our students.

With a culturally diverse population of students and staff from a wide range of backgrounds, we strive to foster a welcoming and inclusive environment where all students and staff are respected, valued and enabled to thrive.

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