VCE Coordinator - [P824]

VCE Coordinator - [P824]

16 Aug
St Leonard's College
Brighton Council

16 Aug

St Leonard's College

Brighton Council

Brighton East VIC

POSITION TITLE: Victorian Certificate of Education (VCE) Coordinator

Prepared: August 2019

REPORTS TO/Manager: Academic Executive through the Director of Academic Development

Prepared by: Head of Human Resources


The VCE Coordinator is a member of the Senior School Leadership team under the leadership of the Head of
Senior School. The team is made up of the Head of the Senior School, the VCE and IB Coordinators, the
Heads of Year, Student Counsellor and Careers Counsellor. This group is responsible to the Head of Senior
School for the general wellbeing of students in the Senior School. The VCE has administrative support, who

assists the VCE Coordinator with the administrative side of internal assessment, course work and


While a permanent role at the College, the VCE Coordinator position is a tenured position for three
years. *

Has a teaching component equivalent to 15x80min periods per fortnightly cycle. *

The position attracts an allowance in line with College responsibility allowances.


The VCE Coordinator will: *

provide leadership and be an effective role model for staff, students and the wider school community *

have a knowledge of curriculum and social issues specific to senior students in years 10, 11 and 12 *

liaise with parents to ensure any concerns are addressed promptly *

attend weekly meetings of the Senior School Leadership team *

attend meetings of the Heads of Learning and Academic Directorate *

report to the Academic Executive through the Director of Academic Development. This regular
reporting will include updates on the completion of assessment tasks and student progress for the
educational and administrative management of the VCE *

liaise with the Director of Academic Development and relevant Heads of School to organise
information events pertaining to the VCE program *

represent and promote the school at such functions as information mornings for prospective parents,
information evenings and orientation days as required *

contribute to educational debate both within and outside of the College


The VCE Coordinator will take responsibility for and liaise with the Head of Senior School and the Director of

Academic Development, in conjunction with the VCE Office Administrator, in all matters relating to the VCE,

and specifically with:


the receipt of all Victorian Curriculum and Assessment Authority (VCAA) material; *

the communication of VCE in-service and professional development material to staff; *

the dissemination of all VCAA publications; *

the preparation and supervision of all VCE procedures (staff and students); *

supervision of VCE enrolments, including the monitoring of year 10, Unit 1 and 2 and year 11 Unit
3 and 4 applications for enrolments; *

managing of the Victorian Assessment Software System (VASS); *

general communication with VCAA and Victorian Tertiary Admissions Centre (VTAC), (in
conjunction with Head of Careers, including such matters as consideration of student
disadvantage; *

the general supervision of the student attendance rolls in the Senior School and to follow up on
student absenteeism for VCE students when that absenteeism is in breach of VCE regulations; *

administration of the Distance Education (DECV) and Victorian School of Languages (VSL)
enrolments, liaison between the students and the DECV and VSL staff; *

management of any Vocational Education and Training (VET) and School Based National
Apprenticeships (SBNA) enrolments; *

coordination of the preparation of the year’s timetable of Units 1 to 4 coursework assessments
and the processing of deferral applications; *

supervision of all Senior School exams including the timetabling of all year 10 and VCE
examinations and coordination with the IBDP Coordinator to schedule year 11 and 12 IB exams; *

employment of and liaison with external exam supervisors for all exams (except year 12 IB); *

liaison with Learning Support staff in matters pertaining to special provision for students with a
learning disability. This includes the application of special exam arrangements to the VCAA and
Special Entry Access Scheme (SEAS) applications to VTAC; *

liaison with Registered Training Organisations (RTOs) in the auspicing of VET subjects - RTOs
include Holmesglen TAFE and AISV; *

weekly monitoring of the student attendance at Holmesglen VET courses; *

regular communication with Holmesglen teaching staff; *

counselling students regarding subject choices and progress in subjects in association with the
Head of Careers, appropriate Head of Year and the Academic Directorate; *

providing support for classroom and specialist teachers by encouraging positive staff/student
relationships, helping to resolve situations involving conflict and offering advice on disciplinary
matters where appropriate; *

the VCE Coordinator needs to maintain a clear, quite detailed understanding of the specifications
and requirements of each of a very broad range of subjects, as well as a clear understanding of
how the VCE package as a whole operates and how all the parts fit together; *

be abreast of all VCE strategic directions and innovations and provide regular feedback to the
Academic Executive via the Director of Academic Development as to the implications and
potential benefits to VCE students and teachers of St Leonard’s College; *

monitor the progress of each VCE student by reviewing continuous reporting via SchoolBox and
conversations with mentors and be aware of any emerging issues relation to potential concerns of
academic achievement or engagement; *

have an accurate oversight of all internal and external assessment tasks and due dates for formal
assessment and ensure that these are timed and organised to ensure optimum outcome and
experience for each student; *

ensure that failure to meet these published deadlines is followed up with the student, parents and
all relevant Senior School staff and that new completion dates are set and adhered to; *

monitor the 80% attendance of VCE students and report students in danger of not meeting this
requirement to the relevant Head of Year and Head of Senior School;


provide monthly reports to the Academic Executive via the Director of Academic Development
that outlines concerns, weaknesses, and imminent academic challenges for VCE students and
summarises any general concerns expressed by parents, students or staff in relation to the
progress of a student of the delivery of an VCE course.

Any other task as deemed appropriate


All staff are to be supportive of the St Leonard’s College Mission Statement and to enhance the school’s

reputation as one which is a warm and caring environment, characterised by efficiency, professionalism and a

willingness to meet the individual needs of those within its community.

It is a condition of employment that all teachers provide a Victorian Institute of Teaching (VIT) registration

before their position will be confirmed. *

The College:
o is an equal opportunity employer;

o complies with the requirements of the Privacy Act;

o has a strong commitment to OH&S;

o will not tolerate harassment of any kind. *

College Standards - all staff are expected to actively support the following standards;
o Communication – effective, helpful and positive.

o Confidentiality – Protect the privacy and confidentiality of all personal information

o Teamwork – work together as a team to achieve the best results. Share information and
collaborate across all sections of the College; trust, respect and support.

o Accountability – we do our work with honesty, integrity and enthusiasm.

o Performance – we perform to the best of our ability.

o Initiative – looking for opportunities to improve the way we work; flexible, adaptable and


St Leonard’s College is committed to the safety and wellbeing of our students.

The College has zero tolerance for child abuse and is committed to the protection of all children from all

forms of child abuse. In this context, the College implements a comprehensive Child Protection Programme

across the entire College community.

All staff are responsible for understanding and applying the College’s Child Protection and Safety Policy

including being compliant with the Child Safety Code of Conduct and being proactive in reporting any

concerns or identified risk.

Where students are under staff care, there is an obligation to take all practical steps to protect students

where a risk to students’ safety has been identified.

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