Business Manager - TBP983

Business Manager - TBP983

14 Jul
Victorian Government

14 Jul

Victorian Government


Melbourne VIC

Reference: 1160055

Location Profile

John Fawkner College Profile

John Fawkner College takes pride in uniting learners from a diverse community within a respectful and adaptive environment that fosters enjoyment in learning and the motivation to achieve excellence. John Fawkner Secondary College is a growing co-educational secondary college, which operates within a distinct geographical area with a diverse cultural mix.

John Fawkner College provides a wide range of VCE, VCAL and VET studies to senior students, as well as an engaging and contemporary 7-10 curriculum offering. These offerings are supported by a unique sports specialist stream – The Melbourne City College of Football.

The College has a strong focus on improving the Literacy and Numeracy skills of all students using the Literacy for Learning and Quicksmart programs.

The College supports student learning with effective ICT infrastructure including interactive whiteboards and associated learning management systems. Further, the BYOD laptop program ensures all students have access to relevant technology for their learning.

The School Strategic Plan has a strong focus on supporting and improving the consistency of teaching practices with the implementation of a new whole school instructional model – “The Invitation to Learning” which is supported by a Positive Learning Framework and School Wide Positive Behaviours.

The academic success of our students is supported by the development of a Guaranteed and Viable Curriculum using the Understanding by Design Framework and has been adopted in our Professional Learning Communities. The College has an increasing focus on data and evidence of practice to inform decision making and teaching in all classrooms.

Our Vision:

The schools motto is “Aspire and Achieve” with the vision statement, “John Fawkner College takes pride in uniting learners from a diverse community within a respectful and adaptive environment that fosters enjoyment in learning and the motivation to achieve excellence.”

Our Values:

Respect: We respect others for who they are and value their opinions

Commitment: We are dedicated to our values, our school and our community

Academic Excellence: We relentlessly pursue academic excellence

Continuous Improvement: We never stop finding ways to stretch and grow

Selection Criteria

SC1 Demonstrated capacity to lead and contribute to the development of the Education Support team and to build the capacity of program leaders to effectively utilise resources.

SC2 Demonstrated knowledge and experience with respect to human resources and financial management records systems. An understanding of the Student Resource Package, Recruitment Online, eduPay, CASES21 Administration and Finance, Compass and similar systems would be an advantage.

SC3 Demonstrated working knowledge of financial management, legal requirements and practices, including the capacity to produce, interpret and analyse reports and provide advice relating to those reports.

SC4 Demonstrated ability to initiate and lead the implementation of organisation change, including the capacity to introduce and prioritise workflows.

SC5 Demonstrated outstanding interpersonal skills, with high-level written and verbal communication skills, including high-level competence in digital technology.

SC6 A commitment to ongoing professional learning to enable further development of skills, expertise and professional capacity for both self and others.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

The role of the School Business Manager is to ensure the efficient and effective implementation as well as manage the delivery, evaluation and improvement of the following services within the school. Implement the decisions of the Principal and School Council. Ensure the management of the financial, human resources, facilities, OH&S; while complying with regulatory and legislative requirements and department policies and procedures. Ensure that internal and external stakeholders are provided with up to date information relating to the school, students, activities and they are aware of their responsibilities. Provide adequate, timely and appropriate advice so the Principal is able to make informed decisions relating to the management of the whole school. Assist with the deployment of school resources to increase the quality of the staff teaching environment and the learning experience of the students.

The Business Manager 2 will have a primary responsibility for the leadership of significant areas or functions within the school to support the educational services being provided to students. The role will have the authority to make significant decisions, in consultation with the Principal relating to the program, budget and staff relating to their designated responsibility within the framework of the school's strategic plan, policies and budget but must not include duties of teaching.


Financial policy and procedure

- Work with the Principal as part of the Leadership Team and other stakeholders to implement financial changes within the school, keeping within the financial budgets and adhering to best practice, policies, processes and legislation.
- Develop tools and guidelines to monitor and continuously improve financial processes and procedures by identifying opportunities for re-engineering and driving innovation.


- Ensure the school complies with DET Procurement Policies.
- Negotiate and manage school contracts (eg. cleaning, photocopiers, computers, Compass, etc)
- Manage the contractual process for businesses employed by the school

OH&S; Management including Policy and Procedure implementation

- Identify and document risks and issues and develop effective strategies adhering to best practice
- Proactively manage issues and work with staff at all levels to find effective resolutions
- Provide information to and communicate with all stakeholders (staff/visitors/contractors etc.)
- Sound knowledge of Edusafe, Return To Work, WorkSafe, OH&S; Management systems/Hazard guidelines/Policy and Process as per DEECD guidelines and work safe guidelines
- Ensure that a safe and healthy workplace is established and maintained, which conforms to compliance standards

Human Resources Management:

- Provide oversight the Human Resource processes within the school
- Provide support and training to staff to ensure the development of team capacity and a sustainable administrative structure
- Manage the Performance and Development process of the educational support staff in consultation with Principal

Relationship Management

- Build and maintain effective working relationships with internal and external stakeholders
- Provide responsibility for the management of significant areas or functions within the school to support student educational services, which contribute to the overall management of the school through policy formulation and decision making involvement to ensure positive educational learning outcomes for students
- Establish communication strategies to disseminate information, monitor progress and provide opportunities for information exchange
- Work cooperatively with the Principal/Leadership to provide a range of services to support the goals, values and behaviours of the school and DET

Buildings and Facilities Management

- Negotiate for resources
- Plan for and manage risk
- Use appropriate processes to ensure the facilities of the school/s are appropriately maintained
- Engage with and contractors ensuring adherence to all OH&S; procedures/policies
- Ensure sound management of SMS (Schools Maintenance System)
- Identify and document program or project risks and issues and develop effective mitigation strategies
- Provide expert knowledge regarding Tender Processes for Cleaning/Canteen etc.
- Oversee effective induction and adherence to DET policies with respect to onsite contractors

General Skills

- Expert knowledge of all school systems – CASES21/Edupay/Edusafe/SMS/DET website, etc.
- Excellent knowledge of and/or capacity to develop knowledge of, all Policies and Procedures relating to the management of schools across all areas
- Highly proficient general office skills including but not limited to: customer service/phone/filing/Microsoft Office


- Identify opportunities and innovations to enhance the financial and reputational value of the school.
- Submit proposals for grants


- Act as minute taker at School Council meetings
- Any other duties required by the Principal

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

Qualifications, Skills and Experience Required:

- Relevant experience and qualifications to the role description
- Certificate IV in Business or equivalent qualifications and/or experience in financial, human resources and personnel and resource management
- Expert knowledge of and implementation of School Policies
- Advanced Planning and Organisational skills
- Experience in leading, developing, and working in teams
- Excellent communication and interpersonal skills
- Excellent computer and analysis skills, including experience with financial and accounting software and practices.
- Has strong systems analysis and documentation skills
- Has experience the long-term strategic planning and change management skills in the education sector, and managing the logistics and business activities in a large school
- Effective leadership of and facilitation of professional learning for staff
- Demonstrated problem solving and issue resolution skills
- Building and Facilities Management expertise
- Stakeholder Management skills – Internal/External
- Demonstrated Financial Expertise: Extensive school financial policy knowledge and, operational and technical knowledge of the accounting package used by schools for financial management, SMS, Edusafe/Edugate/SRP etc.
- Initiative and Accountability

School Tours

School tours for this position are available by contacting the Executive Assistant to the Principal – 9359 1166.

Information for Applicant’s

- Provide a cover sheet with your name, address, and contact telephone number, current position, teaching methods and the names and telephone numbers of at least 3 current referees.
- Address the selection criteria and attach your curriculum vitae.
- Ensure your selection criteria responses are no more than 1 page each.
- The panel reserves the right to contact referees outside of the provided list.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.

The original job offer can be found in Kit Job:

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