We are currently partnering with a NSW Government Department to recruit a Regulator Program Support Coordinator to join a busy team supporting regulatory programs and initiatives.
This position will provide high-level administrative, program and project support, with a strong focus on coordinating meetings and training, maintaining accurate records, supporting procurement activities, preparing management reports and liaising with internal and external stakeholders to ensure effective business operations.
About the role:
Provide comprehensive administrative and program support to assist the effective delivery of regulatory programs and initiatives
Coordinate cross-functional meetings, training sessions and travel arrangements for project teams, ensuring alignment with program timelines and priorities
Coordinate approval processes for authorised officer applications and maintain accurate registers
Assist with procurement activities, including raising purchase orders and processing or reconciling invoices for payment
Prepare and distribute memos, updates and general correspondence to support timely information sharing across the business unit
Create and maintain accurate documentation in accordance with records management policies and procedures
Gather, collate and analyse data to support management reporting and informed decision-making
Liaise with internal stakeholders,
senior staff and external contacts to respond to enquiries, provide information and resolve issues
Manage competing priorities and deliver high-quality administrative support within agreed timeframes
Maintain confidentiality and discretion when handling sensitive information and documentation
Identify opportunities to improve administrative processes, systems and overall service delivery
About you:
Previous experience in administration, program support, project coordination or clerical support roles
Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines
Excellent attention to detail and accuracy when preparing reports, maintaining records and processing documentation
Confident using Microsoft Office applications and corporate systems to prepare correspondence, reports and other materials
Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
Experience coordinating meetings, training sessions, travel arrangements or other program support activities
Understanding of records management, procurement processes and routine financial administration highly regarded
Ability to work independently, exercise initiative and adapt to changing priorities in a fast-paced environment
Demonstrated professionalism and discretion when handling confidential or sensitive information
Tertiary qualifications in a relevant discipline or equivalent qualified experience
📌 Program Support Coordinator (Sydney)
🏢 Talent Connect Australia
📍 Sydney
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