High-impact EA role supporting a Director across complex projects, clients and legal matters

Join a specialised engineering consultancy with diverse and interesting work

Ideal for an experienced EA from construction, engineering, or legal background

High-impact EA role supporting a Director across complex projects, clients and legal matters

Join a specialised engineering consultancy with diverse and interesting work

Ideal for an experienced EA from construction, engineering, or legal background

About the company Izzat Consulting Engineers is a specialised structural, forensic and remedial engineering consultancy supporting clients across complex building, construction and property matters.

Working across engineering, remediation and forensic matters, the business operates in a highly technical and fast-moving environment, partnering with a diverse range of clients, builders, contractors, strata representatives, legal professionals and other industry stakeholders.

With a growing team across Newcastle and Sydney, this is an exciting time to join Izzat as the business continues to evolve and strengthen the support around its Director and broader technical team.

About the opportunity We are partnering with Izzat Consulting Engineers to recruit an experienced Executive Assistant who thrives in a busy, technical and highly responsive environment.

This is an opportunity for an EA who enjoys being genuinely embedded in the day-to-day workings of a business. Supporting a Director whose work spans engineering projects, site inspections, client matters and legal and forensic work, you will play an important role in bringing structure, support, visibility and follow-through to a complex workload.





At the heart of the role will be high-volume inbox and diary management. However, success will go beyond simply managing a calendar. You will need to understand what is landing, recognise what requires immediate attention, connect information across projects and stakeholders, and ensure important actions are managed against competing priorities

Role Responsibilities

Proactively manage a high-volume and complex inbox, triaging correspondence and identifying urgent, time-sensitive or high-priority matters

Manage the Director's diary around meetings, site inspections, project commitments and deadlines

Draft, respond to and follow up correspondence on behalf of the Director

Maintain visibility of outstanding actions and ensure commitments are followed through

Act as a central point of communication between the Director, clients, engineers, legal representatives and other stakeholders

Coordinate meetings, site inspections and stakeholder communications, including agendas, minutes and follow-up actions

Assist with the preparation, formatting and issuing of technical reports, proposals, presentations and other documentation

Support project workflows by tracking key actions, deliverables and milestones

Organise correspondence and documentation relating to forensic and legal matters, maintaining confidentiality and accurate records





Support practical improvements to communication, administration and workflow processes across the role and broader business.

About you We are seeking an Experienced Executive Assistant that is proactive and confident enough to take ownership, while also understanding that outstanding executive support is highly consultative.

Importantly, we are particularly interested in candidates who have worked within

construction, engineering, building consultancy, or legal environments . You don't need to be a technical expert, but familiarity with the terminology, stakeholders, deadlines and competing priorities found within these sectors will allow you to understand the context behind the work and the why.

Ideally, you will bring:

Proven experience as an Executive Assistant supporting a Director, executive or senior leader

Previous experience within

construction, engineering, building consultancy, property or legal services

Demonstrated experience managing complex inboxes, diaries and stakeholder communications

Excellent judgement and the ability to distinguish between what is important and what is genuinely urgent

Strong written communication skills and confidence drafting professional correspondence

Exceptional organisation, attention to detail and follow-through

Confidence working with technical reports, project documentation and sensitive information

The ability to build trusted relationships with a range of internal and external stakeholders

A calm, adaptable and solutions-focused approach in a fast-paced environment

Strong computer and technical skills, with experience using Google Suite ide

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