We are currently seeking a motivated and professional Administration Assistant | Receptionist to join our team. This is a fantastic opportunity for a reliable and enthusiastic individual who thrives in a fast-paced environment and is eager to build a long-term career in a supportive and professional workplace.

Reporting directly to the HR Advisor, this is a varied and hands-on position that plays a key role in supporting the daily operations of the business.

You’ll be responsible for a wide range of administrative tasks, working closely with multiple departments, and providing exceptional internal administration support. The position requires strong communication skills, tech savvy, attention to detail, and the ability to manage multiple priorities in a confidential and skilled manner.

This is a primarily administrative role – approximately 85% administration support, with 15% reception duties.

WFO - Monday to Friday 9am to 5.06pm

Key Responsibilities

Accurately enter and maintain staff and business records across multiple internal systems

Manage filing, scanning, archiving, and secure storage of confidential documents

Update employee records, training logs, and licensing data using CRM and HR platforms

Assist in the onboarding process by preparing staff documentation and uniform records

Monitor and respond to email correspondence with professionalism and attention to detail

Provide administrative support to operations team

Maintain front-of-house duties including greeting visitors and answering incoming calls

Manage mail, deliveries, and reception-area presentation

Track and order office and kitchen supplies to ensure smooth daily operations

About You

Confident, approachable,



and professional with strong communication skills - both written and verbal

Experience in a service-based business is an advantage

Proven experience in administration, with a strong focus on accurate data entry and record keeping

Tech savvy, excellent computer literacy, including confidence using Microsoft Outlook, Excel, and Word

Comfortable learning new systems quickly – experience with TimeGate, Trackpro, Lighthouse or GoldMine (CRM) is highly regarded

High attention to detail, with a methodical and process-driven approach to tasks

Strong organisational and time management skills, with the ability to prioritise tasks

Discreet and trustworthy when handling confidential information

Previous experience in administrative support or reception role (2+ years preferred)

Why Choose Borg Property Services?

At Borg Property Services, we are passionate about Facility Management. We bring together 35 years of industry experience and service a diverse industry portfolio, with a commitment to quality, and a drive to constantly innovate.

Headquartered in Thomastown, with a national reach, Borg Property Services is a place where talent is nurtured, and ambition is rewarded.

We’re a close-knit team driven by a shared commitment to doing great work, building meaningful relationships, and constantly improving. We believe in trust, open feedback, and the power of practical, people led solutions.

At Borg Property Services, your contribution is valued, your development is supported, and your success is shared. We invite you to forge your career in a workplace where passion meets purpose, wellbeing is nurtured and the opportunity to thrive is in your hands.

📌 Administration Assistant | Reception (Melbourne)
🏢 Borg Property Services
📍 Melbourne