Location:

Canberra, ACT Clearance: Baseline Duration:

4 Months with possibility of 1 x 4 month extension

About the Opportunity Our Federal Client is seeking a proactive, organised and professional Executive Assistant to provide high-level support to senior leaders within a complex and fast-paced environment. This is an excellent opportunity for an experienced administrative professional who enjoys working at the heart of a business, managing competing priorities, building strong stakeholder relationships, and ensuring executives are supported to operate effectively. The successful candidate will provide executive and administrative support to senior leadership, managing a broad range of responsibilities including diary management, meeting coordination, travel arrangements, correspondence management and stakeholder engagement. You will also play an key role in supporting business operations, maintaining administrative processes, and contributing to the overall success of the wider team.

Key Responsibilities

Manage complex executive calendars, scheduling meetings and resolving diary conflicts

Coordinate and support meetings, events and workshops, both virtual and onsite

Prepare meeting documentation, agendas, minutes and action registers

Monitor executive priorities, track actions and follow up on outstanding items to ensure deadlines are met

Manage incoming correspondence, emails, phone enquiries and stakeholder communications

Arrange travel bookings, itineraries and related logistics

Assist with procurement, expense reconciliations, financial administration and budget tracking





Provide professional front-of-office support, including welcoming visitors and managing enquiries

Support teams across the business with a range of administrative activities

Contribute to process improvements and maintain effective administrative procedures

About You To be successful in this role, you will demonstrate

Previous experience providing executive or senior administrative support

Exceptional organisational skills and the ability to manage multiple priorities simultaneously

Strong verbal and written communication skills

A professional and confident approach to stakeholder engagement

Sound judgement, initiative and problem-solving capabilities

The ability to work independently while supporting a collaborative team environment

Strong attention to detail and a commitment to delivering high-quality outcomes

Experience coordinating travel, meetings, events and executive correspondence

The ability to adapt quickly within a busy and changing environment

If this job isn't quite right for you but you are looking for a current position, please contact us for a confidential discussion on your career.

Our Commitment We are committed to inclusive and culturally safe recruitment practices and welcome applications from people of all backgrounds, experiences, and career stages. We particularly encourage Aboriginal and Torres Strait Islander peoples to apply.

This advertisement may remain live after the role has closed. Applications submitted after the closing date may be considered for similar vacancies.

📌 Executive Assistant (Canberra)
🏢 ONPOINT 365
📍 Canberra