Executive Assistant / Project Coordinator Melbourne CBD | Hybrid working 3 office days 2 home | $100,000 to $130,000 plus super
A small, privately held organisation in the Melbourne CBD is appointing an Executive Assistant / Project Coordinator to support two of its senior leaders. This role may suit someone a few years into their EA career who is ready to take real ownership and grow with the role and organisation. The office is still taking shape, so you will help build how it runs, from systems and tools through to projects and events. There is genuine scope to shape the role over time.
What You’ll Be Doing
Managing diaries, travel and meeting preparation for two senior leaders
Triaging incoming matters and keeping actions and commitments on track
Implementing a recent office CRM and driving process improvement across the office
Using AI tools to make everyday work faster and more effective
Coordinating events,
stakeholder engagement and a small number of projects
Supporting board and governance materials, including minutes
Background Required
Previous experience asan EA, executive coordinator or office coordinator role
Strong Microsoft 365 skills, including Outlook, Teams and SharePoint (ideal, not essential)
Experience with, or a genuine interest in AI tools
Sound judgement and discretion with sensitive matters
Comfort working in a small team where you set up the process, rather than follow one
What’s On Offer Circa $100-$130K with flexdepending on experience. Hybrid working 3 office days / 2 home, based in the Melbourne CBD. A permanent, full time role with real ownership, direct exposure to senior leadership, and room for the role to grow over time.