We are seeking an experienced Admin Assistant - Site to join a busy Health, Safety & Sustainability (HSS) team supporting contractor management compliance on a major mining operation. This is an excellent opportunity for an organised administrator who thrives in a fast-paced environment and enjoys working closely with internal stakeholders and external contractors.
About the Role This position plays a critical role in supporting contractor management processes and ensuring compliance requirements are effectively administered. You will provide high-level administrative support while maintaining accurate records, reporting, and document control systems.
Key Responsibilities
Prepare and analyse weekly and monthly reports
Liaise with external vendors regarding contractor management requirements
Coordinate meetings, prepare agendas and take minutes
Manage the contractor management mailbox
Maintain document control systems and records
Update and manage department registers
Conduct desktop audits of vendor job cards
Maintain workflow tools and end-user access permissions
Support and champion team systems and applications
Provide general administrative support as required
Participate in field leadership and safety initiatives
About You
Previous experience in Contractor Management, Safety Administration, or a similar role
Robust commitment to health, safety, environmental responsibility, and sustainable practices
Excellent stakeholder engagement and relationship-building skills
Ability to work autonomously and manage competing priorities
High level of accuracy and attention to detail
Strong document control and record management experience
Excellent written and verbal communication skills
Proven problem-solving and organisational abilities
Ability to work collaboratively within a diverse team environment
Highly Regarded Experience using contractor management and business systems such as:
CMS
Contractor Web Portal
TEMPO
RightCrowd
Documentum
SAP
What's on Offer
6-month contract opportunity
Monday to Friday, 5:2 roster
DIDO from Moranbah, Mackay or Dysart
Consistent site-based work hours: 7:00am - 4:00pm
Supportive and safety-focused team environment
Immediate start available for the right candidate
If you are an experienced site administrator with strong contractor management and compliance experience, we'd love to hear from you.