Action Alliance is seeking a motivated and organised Office Administrator to join our growing team.

Working closely with Project Managers, Site Supervisors and our Operations Team, you will be responsible for preparing, maintaining and managing critical project documentation, compliance records and onboarding requirements. Your attention to detail and organisational skills will help ensure all project administration, safety and quality processes remain accurate, current and compliant with industry standards.

Key Responsibilities

Preparation and maintenance of Safe Work Method Statements (SWMS)

Managing project quality assurance and compliance documentation

Coordinating onboarding requirements including White Card verification and site inductions

Maintaining project records and document control systems

Assisting project managers with administrative and compliance requirements

Liaising with site teams, subcontractors and clients as required

Ensuring all documentation is accurately maintained and submitted within required timeframes

Supporting day-to-day office administration functions

Skills and Experience Preferred

Previous experience in construction administration,



project administration or compliance roles

Experience working with SWMS, construction safety documentation or quality assurance systems

Understanding of construction industry compliance requirements

Experience managing onboarding and induction processes

Excellent organisational and time management skills

High attention to detail and accuracy

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite, including Word, Excel and Outlook

Ability to manage multiple tasks and deadlines in a fast-paced environment

Strong work ethic and willingness to learn

Ability to work effectively within a team environment

Commitment to working full-time from our office location

What We Offer

Secure full-time position

Monday to Friday office-based role

Opportunity to work on a variety of major construction projects

Exposure to industry-leading safety, quality and compliance systems

Supportive team environment

Ongoing training and professional development opportunities

Long-term growth opportunities within the construction industry

📌 office (Melbourne)
🏢 Action Alliance
📍 Melbourne