Together we shape thriving communities, public spaces, places and economies.

Help deliver a once-in-a-generation project that will shape the future of Sydney

Permanent full-time opportunity (35 hours/5 days per week)

Office located in Sydney CBD with flexible working supported

Salary relative to experience, and ranges from $113,574.00 to $125,720.00 + super (Clerk Grade 7/8)

Join our team and shape your world in a workplace that empowers you to do your best work and build a meaningful career. In this role, you will contribute to shaping lives and communities across NSW, while shaping your own career. You will enjoy flexible work options, wide-ranging and impactful projects, and a vibrant, diverse team culture built on collaboration, inclusion and support. We are creating a workplace where everyone belongs and where you can balance work, life and wellbeing.

The role The Bays West Delivery Authority is charged with creating Sydney’s newest precinct, a thriving, connected, sustainable hub with White Bay Power Station as its cultural heart. Its vision is to build on the area’s natural cultural and industrial history to shape a vibrant neighbourhood combining new housing with public open space and opening access to the waterfront for the first time in more than 100 years.

Behind this transformation sits a fast-paced executive environment, where strong coordination and communication are essential, and that’s where this role comes in.

As an

Executive & Project Coordinator , you will provide high-level executive, administrative and project support, managing priorities, coordinating communications and reporting and ensuring the smooth running of day-to-day team operations.



From diary and workflow management to preparing executive and ministerial briefs and correspondence and supporting key decisions, you’ll help create the structure that allows leaders to focus on delivering outcomes. Working across the Authority and with departmental and ministerial office contacts, you will clarify requirements, bring together contributions, quality-assure material and track submissions through approval processes.

This role is perfect for you, if you thrive on organisation and momentum. This project requires someone who is enthusiastic, can anticipate needs, manage competing priorities and build strong relationships across teams. This role is ideal if you enjoy turning complex information into clear briefs and correspondence and keeping time-critical requests on track. Your contribution will directly support the leadership driving this major project in delivering real value to the community.

For more information read the full Role Description:

Executive & Project Coordinator

What you will bring to the role

A strong sense of pride in creating order, clarity and momentum that enables leaders to focus on what matters most

A proactive executive support mindset, with the ability to anticipate diary, briefing and meeting needs, protect executive time and keep day-to-day commitments on track

Strong coordination skills to triage requests, clarify requirements and track contributions,



clearances and deadlines

Strong drafting and editing skills to prepare clear, concise and accurate briefs and correspondence

Effective liaison and clear, thoughtful communication skills to coordinate consistent, timely responses

A calm, solutions-focused approach when managing competing priorities in a fast-paced environment

Discretion and sound judgement when handling sensitive information, identifying emerging issues and escalating matters through appropriate channels

A collaborative approach to gathering input from subject matter experts, resolving information gaps and following up outstanding actions to support team success

Key knowledge and experience

Experience providing high-level executive, administrative and project support services to senior executives in a fast paced environment, with NSW Government or departmental liaison experience highly regarded

Experience managing complex executive diaries and inboxes, coordinating meeting papers and logistics, and maintaining action tracking and follow-up systems

Experience preparing and coordinating executive and ministerial briefs, correspondence and submissions

Proven ability to manage workflows, coordinate input and approvals, and meet tight deadlines

Excellent written and verbal communication skills with a strong eye for detail

Extensive experience using electronic records management systems with a strong understanding of records management policy and associated standards

Tertiary qualification and/or relevant knowledge and experience

About Us At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while help

📌 Executive & Project Coordinator (Sydney)
🏢 NSW Department of Planning, Housing and Infrastructure
📍 Sydney