JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this prospect involves
A Facilities Assistant role supporting a Global Financial Services client, delivering integrated facilities management (IFM) services across workplace operations, customer experience, vendor coordination, and administrative support within a corporate environment.

An overview of the role
This hands-on role supports the successful delivery of IFM services, ensuring workplace operations run safely, efficiently, and professionally, in line with contractual obligations, operational standards, KPIs, and workplace experience expectations.

You will work collaboratively with internal and external stakeholders, service providers, contractors, and workplace teams to maintain a safe, seamless, and high-performing workplace environment across both front-of-house and back-of-house operations.

What your day-to-day will look like:
Facilities Operations and Workplace Experience

- Support the day-to-day operation, presentation, and functionality of the workplace across front-of-house and back-of-house environments, ensuring a safe, professional, and high-performing office experience.
- Maintain workplace areas, including reception spaces, meeting rooms, kitchens, utility areas, collaboration spaces, storage rooms, and office amenities, to agreed operational and presentation standards.
- Assist with workplace logistics, including workstation moves, furniture setups, operable walls, locker coordination, signage support, pantry services, hospitality support, and workplace readiness activities.
- Provide flexible operational support across reception, concierge, workplace services, and back-of-house functions as required.

Mailroom, Administration and Operational Support

- Coordinate incoming and outgoing mail, courier services, freight deliveries, registered mail, and archiving, while maintaining accurate records and documentation.
- Support procurement, stock management, purchase orders, invoice processing, workplace records, service documentation, and replenishment of consumables and office supplies.
- Provide day-to-day administrative and operational support to the Facilities Management team, including service request coordination, vendor follow-up, and operational communications.

Meetings, Events and Workplace Technology

- Support meetings,



training sessions, and workplace events, working closely with the Client Service Supervisor on room setup, catering coordination, and workplace readiness.
- Provide first-level support, in coordination with the onsite AV team, for workplace technology and collaboration tools, including meeting room systems, Microsoft Teams, Zoom, hybrid meeting functionality, visitor management systems, and room booking platforms.
- Help maintain meeting rooms, collaboration spaces, and client-facing areas so they remain operationally ready and aligned to workplace experience standards.

Vendor Coordination and IFM Service Delivery Support

- Support delivery of IFM services by coordinating vendors, contractors, and workplace service providers across operations and service delivery activities.
- Assist with contractor access, onsite coordination, maintenance follow-up, service requests, and vendor scheduling, while monitoring outcomes and escalating issues as required.
- Support audit readiness, operational compliance activities, and continuous improvement initiatives aligned to contractual and operational requirements.

Safety, Security and Compliance

- Support workplace health, safety, security, emergency preparedness, and compliance activities in accordance with company, client, and regulatory requirements.
- Conduct workplace inspections, identifying, reporting, and escalating risks, incidents, hazards, maintenance concerns, and compliance issues in a timely manner.
- Support contractor compliance processes, visitor management procedures, Fire Warden responsibilities, evacuation procedures, and workplace safety initiatives where required.

Operational Reporting and Site Support

- Support the Facilities Site Lead and site team with operational coordination, workplace reporting, KPI/SLA tracking, administrative support, and service delivery follow-up.
- Maintain accurate operational records, including service requests, inspections, incidents, workplace logs, stock levels, and vendor activities, to support audit readiness, compliance, and reporting requirements.

Operational Performance and Continuous Improvement

- Deliver workplace and facilities services in accordance with agreed KPIs, SLAs, operational procedures, and client expectations.
- Demonstrate flexibility, accountability, teamwork, and a continuous improvement mindset while supporting evolving workplace and operational needs.

Sounds like you? This is what we are looking for:

- Experience in facilities, workplace operations, administration, hospitality, reception, concierge, or customer service within a corporate environment.
- Experience supporting front-of-house and back-of-house operations, including vendor coordination, service requests, meetings/events, mailroom, and workplace logistics.
- Strong customer service, communication, stakeholder management, organisational, and administrative skills, with the ability to manage competing priorities and work independently.
- Understanding of workplace health, safety, security, contractor management, and operational compliance requirements.
- Proactive, adaptable, and team-oriented,



with the flexibility to support evolving workplace and operational needs.
- Experience within an IFM or corporate workplace environment, including workplace technology, hybrid meetings, hospitality, or event support, is advantageous.
- Fire Warden and/or First Aid certification, or willingness to complete the required training, is advantageous.

Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices

What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ547199.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Facilities Assistant (Perth)
🏢 Jll
📍 Perth