Virtual Assistant-Operations JobTitle: Virtual Assistant-Operations

Location:
Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.
YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.
However,thisisnotastandaloneclientaccountantrole. Yourfocuswillbe:
Operationalexecution
Workflowcoordination
Systemmanagement
Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities
Organise,assign,track,andmonitortasksthroughClickUp.




Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
Trackactionitemsandensuretasksarefollowedthroughandcompleted.
Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
Monitorscopeadherenceandflaganyout-of-scopework.
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements
Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
Strongunder

📌 Clinical Lead, National Virtual Health Newcastle
🏢 Healthdirect Australia
📍 Newcastle