Executive Services Officer - National Council
Australian Institute of Architects – Melbourne VIC
Support the voice of the architecture profession
Step into the heart of the Institute's governance.
As Executive Services Officer, you will provide high-quality administrative and operational support to the National President and National Council, the Institute's ultimate policy-making body, in this 12-month parental leave cover role.
This is a full time, fixed term 12-months contract role based in our Melbourne office.
Applicants must have unrestricted Australian work rights.
About Us
The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across the country and overseas.
The Institute works to improve our built environment by promoting quality, responsible and sustainable design.
Our values are integrity, curiosity, and intention.
The Institute's ********* strategic pillars are:
Advocacy: advocating for all forms and stages of the profession.
Connection: building a network of peers.
Education: Enabling life-long learning and career development.
Recognition: supporting excellence and resilience in practice.
About the role
The National Council is chaired by the National President and comprises twenty-two elected members representing each Chapter (state/territory).
In this role you will:
Provide administrative support to the National Presidents including diary management, travel coordination and drafting correspondence
Assist the Head of National Council,



Policy & Advocacy with National Council related matters
Coordinate meeting logistics and documentation, maintain accurate minutes and records, and follow up on action items
Communicate National Council actions and decisions to relevant stakeholders
Manage governance processes, including the induction of National Councilors
Process invoices, manage budgets and expenses, and maintain filing systems and administrative workflows
Act as first point of contact for National President and National Council inquiries, handling confidential information with discretionAssume EA to CEO responsibilities when the Executive Services Manager is on leave
Please note
This role includes attending National Council meetings in-person and online (a maximum of two interstate meetings annually).
About you
Minimum 2–3 years' experience in an executive support, governance or administrative role
Experience in an executive office environment or supporting senior management
Demonstrated experience providing secretariat support to large committees, including minute-taking
Degree or Diploma in Business or a related field, or equivalent experience (advanced certification in executive administration or office management desirable)
Advanced Microsoft Office skills and confident use of calendar, email and virtual meeting tools
Exceptional organisation, time management and attention to detail
Excellent written and verbal communication, with emotional intelligence, tact and diplomacy when working with a diverse range of stakeholders
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📌 Executive Services Officer - National Council (Melbourne)
🏢 Australian Institute of Architects
📍 Melbourne