Receiving Officer | Shute Harbour | 2 year fixed term contract
A little island can do wonders, and behind every delivery is a team helping keep Hamilton Island running.
We're looking for a
Receiving Officer
to join our Aviation & Integrated Services division, based at Shute Harbour.
Reporting to the Purchasing and Expediting Manager, you'll process invoices, maintain accurate inventory records and coordinate delivery documentation.
If you bring warehouse or logistics experience, strong administration skills and an eye for detail, this is an opportunity to support the supply operations behind our island destination.
Why you'll love working with us
Work from our mainland base at Shute Harbour, in the heart of the Whitsundays
Enjoy discounts on Hamilton Island accommodation, including Family & Friends rates
Access corporate discounts on health insurance and travel insurance
Use your logistics and administration skills to support operations across Hamilton Island
Where you'll make an impact
Process invoices, purchase order receipts, receivables and warehouse transfers in the Inventory Management System.
Collate delivery dockets, invoices and goods received notices, matching deliveries against company purchase orders.
Verify pricing, general ledger codes and authorisations, coordinating approval when pre-set tolerances are exceeded.
Prepare documentation for Accounts Payable and collate monthly and ad hoc accounts.
Maintain outstanding purchase orders to support accurate records and replenishment planning.
Work with Purchasing Officers to initiate credits or returns for incorrect,



poor-quality or excess goods.
Follow Finance 1 procedures and complete accurate, timely data entry to meet end-of-month schedules.
Update catalogue pricing, check contracted charge rates and raise discrepancies with the Purchasing and Expediting Manager.
Respond to general invoicing enquiries.
What we're looking for
You're organised, reliable and take pride in getting the details right.
You communicate clearly, build positive working relationships and work effectively both independently and as part of a team.
You bring a professional approach, flexibility to work a variety of shifts and roster patterns, and a strong commitment to workplace health and safety.
To be successful, you'll need
Previous warehouse and stores experience within transport or logistics.
Solid administration skills, including previous experience processing transport documentation.
Proficiency in using inventory management systems and maintaining accurate electronic records.
A high level of attention to detail and accuracy.
About Hamilton Island
Hamilton Island is one of Australia's most iconic holiday destinations, located in the heart of the Whitsundays and surrounded by the Great Barrier Reef.
Behind our guest experiences is a diverse team supporting everything from accommodation and dining to transport, logistics and essential services.
Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
A little island can do wonders.
Make your next career move one to remember.
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