Own bookkeeping and compliance lodgements across our client portfolio, review the work of our offshore team, and grow into leading it as the practice scales.

BAS lodged by you as the registered agent, with the working papers behind each label

Groups operating companies and property trusts with intercompany that agrees both sides

Xero and QuickBooks Online, with bank feeds and AI agents feeding them. Proficient with the latest cloud based bookkeeping and reporting tooling such as Hubdoc, Dext, xBert, Fathom, Syft, ApprovalMax, Weel, Airwallex. Willingness to work with our finance leaders to build bespoke AI agents to enhance the productivity and efficiency of our bookkeeping.

Lead the path: review, then lead, our offshore bookkeepers

REPORTS TO

Finance director; managing director for the bookkeeping practice

WORKS WITH

Finance managers, our offshore bookkeeping team, clients' owners and tax accountants

About the role

MSJ Advisory is hiring a senior bookkeeper who is a registered business activity statement (BAS) agent. You will look after the books and compliance lodgements for a portfolio of client entities, act as the registered agent for their BAS and related lodgements, and be the quality control point for work prepared by our offshore bookkeeping team before it reaches a client or the Australian Taxation Office (ATO).

This is a permanent employee role and a role to grow into. As the practice expands you will set the standards our bookkeeping is done to, review and sign off the work of others, and step into leading the offshore bookkeepers.

Why the role exists. We now run the finance function for several multi-entity groups, and our clients need their lodgements made by a registered agent, on time and evidenced. We want one senior person who owns the ledgers and the compliance calendar across the portfolio, and who makes the offshore team's work client-ready every time.

The portfolio

Our clients are venture capital and private equity backed businesses and established mid-market companies across Australia and New Zealand. The bookkeeping you will own looks like this.

What Detail

Entities Groups of operating companies and property trusts, each with its own ledger, intercompany loans, rent and recharges that have to agree both sides

Ledgers Xero and QuickBooks Online (QBO) and equivalent tools, with bank feeds, receipt capture and automated bill and inbox processing feeding them

Volume Daily bank and card activity across multiple sites and payment channels, clearing accounts for card and payment provider settlements, and weekly supplier payment runs

Payroll Weekly and fortnightly payrolls run by our payroll team; you reconcile the payroll clearing accounts, PAYG withholding and super to the ledger

Lodgements BAS and instalment activity statements (IAS), PAYG withholding and instalments, taxable payments annual reports (TPAR),



fuel tax credits, and payroll tax returns in more than one state

Month end Accruals, prepayments, fixed asset registers and balance sheet reconciliations prepared for review by our finance managers

Automation AI agents triage the accounts inbox, capture bills and propose reconciliations; you review what they produce and decide what is right

What you will do

You own the ledgers and the lodgement calendar for your portfolio. A finance manager reviews month end; you prepare it so the review is short.

Every week

Keep bank, card and clearing accounts reconciled for every entity, and transparent unknowns with the client the same week.

Process and review supplier bills, statements and payment runs, ready for the client's approvers to authorise.

Review the offshore team's work before it goes to a client: coding, GST treatment, reconciliations and intercompany entries.

Answer client bookkeeping and supplier queries through the shared inbox.

Every month

Month-end close support: accruals, prepayments, payroll and super reconciliations, fixed asset additions and balance sheet reconciliations, ready for review.

Intercompany: rent, recharges and loans agreed between entities, with an equal and opposite entry in each file.

Monthly BAS and IAS where clients lodge monthly; payroll tax returns in each state.

Every quarter and year (as the registered agent)

Prepare, review and lodge BAS through the ATO's online services for agents, with the working papers that support each label.

Run the lodgement calendar across the portfolio so nothing is late; manage ATO accounts, payment arrangements and correspondence.

TPAR, fuel tax credits, payroll tax annual reconciliations and year-end handover files for each client's tax accountant.

Set up and maintain client authorisations in the ATO's Relationship Authorisation Manager (RAM) and Access Manager.

Across the practice

Write and maintain the checklists, procedures and review standards the team works to, so any reviewer finds the same files in the same places.

Train new team members, and grow into leading the offshore bookkeepers.

Find repetitive work that can be automated and help us test and roll out the change.

Who we are looking for

An experienced bookkeeper who is registered as a BAS agent, has looked after several clients at once, and wants to build a practice and a team.

Must have

Registration as a BAS agent with the Tax Practitioners Board (TPB), with continuing professional education (CPE) up to date.



A registered tax agent, or someone close to BAS agent registration, will also be considered.

5 or more years of hands‑on bookkeeping, ideally in a bookkeeping practice, accounting firm or outsourced finance provider looking after several clients.

Certificate IV in Accounting and Bookkeeping or higher.

Strong working knowledge of GST, BAS, PAYG withholding and instalments, superannuation guarantee, Single Touch Payroll (STP) and payroll tax in more than one state.

Advanced user of Xero and QuickBooks Online.

Clear, plain writing to owners, suppliers and accountants.

Good to have

Multi-entity groups with property trusts and intercompany accounts.

Experience reviewing or supervising others, including offshore or remote team members.

A business through due diligence, a capital raise or a sale.

Payroll tax or GST grouping, and lodgement software such as GovReports.

A diploma or degree in accounting.

How you work

You notice what doesn't reconcile and follow it to the cause.

You keep evidence as you go: working papers, approvals and lodgement receipts, filed the same way every time.

You raise a problem the day you find it, with a proposed fix.

You are curious about AI and automation and want them to take the repetitive work.

Working pattern, location and reporting

Hours Full time (38 hours). A 0.8 arrangement will be considered for the right person

Location Sydney (our office is in Martin Place) with hybrid working

Reports to The finance director on day-to-day client work; the managing director for the bookkeeping practice and the offshore team

Works with Our finance managers and payroll team, the offshore bookkeepers, clients' owners and approvers, and their external tax accountants

Start As soon as possible

About MSJ Advisory and the terms

MSJ Advisory is a Sydney finance firm that runs the finance function for growing businesses and gets them ready for investors, lenders and buyers. The founders are experienced finance executives with a track record across listed companies, private equity portfolios and high-growth businesses. We run an onshore team in Sydney and an offshore team in the Philippines, and we build our finance operations to be agentic first: AI agents do the repetitive work and experienced people review, approve and advise.

Employment Permanent, employed by MSJ Advisory, 6-month probation

Remuneration $90,000 plus superannuation, negotiable for top candidates; reviewed at 12 months

Development TPB registration renewal, CPE and professional membership paid; a clear path to team lead as the offshore team grows

Equipment Laptop and second screen provided; secure access to client systems through company accounts

Checks National police check and reference checks, as the role handles client banking and lodgements

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📌 Senior bookkeeper (Sydney)
🏢 MSJ Advisory 1
📍 Sydney