Bastion Development Group Pty Ltd – Surfers Paradise QLD

Bastion is looking for a Sales Administrator to manage off-the-plan sales contracts from signing through to settlement. You'll join our new sales division as it launches Surfer, our short-term accommodation tower in Surfers Paradise and Nera on Chevron Island, with 30+ Surfer contracts to process in the first few months.

This is a full-time, office-based role on the Gold Coast, reporting to the Chief Operating Officer and working closely with our sales agents, solicitors and marketing team.

Key responsibilities

- Prepare, issue and track off-the-plan contracts of sale, including disclosure statements, schedules of finishes and special conditions.
- Liaise with buyers, agents and solicitors to get contracts signed, exchanged and returned on time.
- Monitor deposit payments, cooling-off periods, finance and other key contract dates, and follow up where needed.
- Set up and maintain a digital file for every apartment, with consistent sub-folders for contracts, correspondence, variations and settlement documents.
- Keep the sales register, CRM and stock availability up to date, and report on contract status to the sales team and management.
- Manage variations, nominations and any changes to contracts, ensuring approvals are documented.




- Coordinate with marketing to make sure sales collateral and contract documents stay consistent.

What we're looking for

- At least two years of experience in contract administration or sales administration, ideally within off-the-plan property development or real estate sales.
- Working knowledge of Queensland property contracts and Body Corporate and Community Management Act disclosure requirements.
- Excellent attention to detail and the ability to manage a high volume of contracts and deadlines simultaneously.
- Strong organisational and document management skills, including the ability to establish filing systems from scratch.
- Clear, professional communication skills with buyers, agents and solicitors.
- Proficiency in Microsoft Office and CRM software.
- Experience with DocuSign or similar electronic signing platforms is advantageous.
- A Queensland Real Estate Registration Certificate or Licence is desirable but not essential.

What we offer

- A salary of $70,000 plus superannuation.
- The chance to help build the systems for a recent sales division from the ground up.
- A supportive, close-knit team bringing new, higher-standard products to the Gold Coast market.

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📌 sales administrator (City of Gold Coast)
🏢 Bastion Development Group
📍 City of Gold Coast