CMA Contracting delivers specialist contracting services and complex project management solutions to blue chip clients across the Industrial, Minerals, Energy & Utilities, Oil & Gas, Renewables, and Manufacturing sectors in Australasia. We understand what it means to deliver on zero harm principles; to effectively engage with local communities; respect Indigenous culture and heritage; and to strengthen our client’s social licence to operate.

About the role

CMA Contracting is looking for a well-organised Bid Administrator to join our Alexandria office and support our Construction Managers, Estimators and Bid Managers. You’ll keep the tender process running smoothly, from finding recent opportunities through to issuing high-quality submissions and following up post-tender clarifications.

If you take pride in your attention to detail and enjoy keeping many moving parts on track, this is a great opportunity to build your career.

What you’ll be doing

Preparing tender letters for review and issuing them to clients

Preparing tender schedules and deliverables, and adjusting existing management plans to suit tender requirements

Managing and regularly updating the company’s tender register

Managing client tender and project portal logins: setting up access, downloading documents and tender information, and uploading RFIs and submissions

Sending tender submissions to clients





Assisting with writing tender scopes and preparing tender packages for sub-contractors to price

Collating sub-contractor pricing and preparing comparison spreadsheets

Scanning portals and emails for new tender opportunities and providing a brief summary of each

Attending tender meetings and taking minutes

Issuing and updating calendar notices for tender due dates

Sending meeting invites and liaising with clients, sub-contractors and internal staff to arrange and reschedule meetings

Building and maintaining a library of typical submission documents, and a register of common tender schedule questions with approved answers

Creating tender deliverable checklists, tracking progress and sending progress update emails

Supporting post-tender clarifications and submissions

Completing other tender-related tasks as requested by the Construction Managers

About you

Proficient in Microsoft Word, Excel, PowerPoint, Teams and Outlook

Excellent spoken and written English

Systematic and well organised, with a disciplined approach to filing

Meticulous attention to detail, with a commitment to professional, high-quality submissions

2 Years+ experience in tendering, construction, or contract administration is highly regarded

Reporting and location

Reports directly to the Construction Managers and works closely with Estimators and Bid Managers

Based in our Alexandria office, with occasional travel within and outside NSW

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📌 Bid Administrator (Sydney)
🏢 CMA Contracting
📍 Sydney