Administration Support and Communication Assistant - ES1-2

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose,



for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

The Administration Support and Communication Assistant, (including General Administration and Finance Support), will contribute to building a vibrant, tolerant and harmonious school community. This staff member will support the College community to develop approaches which improve both socio-emotional health and educational outcomes for our students.

The successful applicant will be responsible for a varied range of tasks that will facilitate and improve engagement between students, families, external community agencies and the College. The Administration Support and Communication Assistant will act as a conduit between the College and all facets of the local community, continuing to strengthen existing relationships and develop new partnerships. This staff member will also engage in General Administration and Finance Support roles for the College and engage in administrative tasks as required by the Business Manager.

About You:

- Excellent communication skills
- Valuable community engagement skills/ Strong public relation skills
- Strong interpersonal skills
- Proficient administration and time management skills.
- Self-motivated
- Ability to work collaboratively and engage with internal and external stakeholders, communicate effectively with a broad range of people and manage your time and work priorities.
- Flexibility and ability to adapt to changing priorities as required.
- Ability to foster a deep appreciation for and promote the College values.
- First Aid ¿ Level 2
- Follow Child Safe Standards and Mandatory Reporting procedures.

Responsibilities (as listed below but not limited to)

The successful candidate will actively engage in providing:

Parental/family supports including:

- Communicating with parents, carers and students.

- Parent/carer liaison for events such as Open Night, Parent Student Teacher Conferences, Presentation Night.

- Supporting parental engagement activities to build stronger connections and to create a welcoming and inclusive school environment.





- Communicating with parents to ensure that student information and documentation is valid and up to date. Update enrolment information in preparation for census (twice yearly census).

- Reaching out to parents on behalf of the Principal and Assistant Principals by sending year level emails.

- Distribution of the annual Parent Survey

- Parents and Friends Association contact

Student supports including:

- Communicate with families whose child comes from an EAL background to compile required DE documentation and maintain EAL database for the EAL Leading Domain Leader.

- Communicate with families following enrolment at the College to monitor the transition process.

- Liaise with the College Enrolment Office, Leading Teacher - Student Voice and Community Engagement, Year Level Coordinators and Wellbeing Coordinators.

- Prepare Anaphylaxis photo board as required.

- Administrative assistance with Student Surveys.

- Daily Sick Bay lunch break cover. Please Note - This role includes 30 minutes per day (Monday to Friday) of Sick Bay lunch relief cover from 12.00pm to 12.30pm. First Aid Level 2 required. A special additional payment will be provided for this duty.

Community outreach, including:

- Creating new or improved partnerships with community organisations, through communication with local community networks and forums.

- Responding to incoming community related emails

- Liaise with community organisations

- Applying for community-based grants

- Maintain the College Alumni database

Administration Support:

- Producing the College Newsletter(fortnightly)

- Producing College News feeds (Compass)

- Provide administrative support to the management of the College online social media footprint (fortnightly)

- Monitor Compass News feed formatting (weekly)

- Update and maintain Compass Custom Flags as required

- Providing duplicate academic reports and NAPLAN results upon request

- Current and former student certification letters

- Enrolment/Transition administration support and enrolment data entry (during transition period T3/T4)

- Update Student/Family enrolment information on Cases21 as required

- ALPHA application result mailout

- Follow up student visa expiry dates ¿ ensuring all students have a valid/current visa and are eligible to attend school (once per term)

- Follow up Access Restrictions, Parent and Family Orders (once per term)

- VASS Data Entry ¿ administration support by entering results on to VASS system as required

- Assist with Exam preparation and set up

- Careers Action Plans and Morrisby Reports¿ upload to Compass

- Assist with College Events/Activities (e.g. Immunisation program day/Careers Expo etc.)

- Update College Maps

- Annual Presentation Night ¿ administration support

- Undertake other administrative duties as required by the Principal

Finance Support:

- Credit Card reconciliation batches.

- Undertake other administrative duties as required by the Principal/Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity

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📌 Administration Support and Communication Assistant-2 (Melbourne)
🏢 Government schools
📍 Melbourne