The role will initially focus on accounts payable, including high-volume invoice processing, project and cost coding, query resolution, bank clearing and reconciliations, and maintenance of the accounts payable inbox. As the role develops, there may be opportunities to support accounts receivable, activity statement submissions and broader finance process improvements.

Position Summary:

This is a hands‑on bookkeeping role with a primary focus on processing accounts payable invoices for Legacy Property. A typical month includes bank reconciliations in the first week, processing approximately 600–800 invoices in the second week, resolving coding queries with project teams, and completing payroll processing in the final week. The successful candidate will take ownership of accurate, timely processing and help maintain effective finance systems and controls.

Key Responsibilities:

- Maintain the accounts payable inbox and ensure invoices and supplier queries are actioned promptly.
- Register and process approximately 600–800 supplier invoices during the main monthly processing cycle.
- Review and dissect invoices across the appropriate entities, projects, cost codes and general ledger accounts.
- Work with Sydney-based project teams to resolve invoice queries and confirm correct cost coding.
- Complete bank clearing and monthly bank reconciliations, primarily during the first week of each month.
- Prepare supplier payment information and support payment runs as directed by the Finance Manager.
- Prepare construction‑loan drawdown submissions,



including compiling and substantiating drawdown amounts with supporting invoice packs for the relevant banking and joint venture partners.
- Raise a small volume of accounts receivable invoices, typically approximately 12–15 per month.
- Maintain the recently implemented AI accounts payable tool, monitor its performance and help ensure it operates correctly.
- Participate in ad hoc finance process improvements and documentation.
- Over time, support activity statement submissions and other bookkeeping duties as the role develops.

The Team:

- Join a finance team of four, with team members based in the Philippines and wider finance leadership in Sydney, Australia.
- Support Legacy Property and, where required, sister entities Courthouse Capital and Sterling Property.
- Work closely with the Finance Manager, other finance team members and Sydney-based project teams.

- Demonstrated experience managing accounts payable in a high-volume environment.
- Strong experience reviewing invoices and allocating costs across projects, job codes and general ledger accounts.
- Experience completing bank reconciliations and bank clearing.
- Payroll processing experience is desirable.
- Experience using MYOB Acumatica or comparable accounting software.
- Experience with AI‑enabled accounts payable or invoice‑processing tools is highly regarded.




- Good Excel skills and confidence using Microsoft Teams.
- Excellent accuracy, attention to detail and ability to manage deadlines.
- Clear written and spoken English, with confidence following up coding queries across teams.
- A qualification in accounting, finance or a related field is desirable.

Week of the Month - Typical Tasks

Week 1

- Complete bank clearing and month‑end bank reconciliations.
- Maintain the accounts payable inbox and address urgent supplier queries.
- Prepare outstanding items for the main invoice‑processing cycle.

Week 2

- Process approximately 600–800 supplier invoices.
- Allocate invoices across the appropriate entities, projects, cost codes and general ledger accounts.
- Resolve coding and approval queries with the relevant Sydney project teams.
- Continue maintaining the accounts payable inbox.

Week 3

- Complete remaining invoice processing and follow up outstanding approvals or coding matters.
- Prepare supplier payment information and support payment runs as directed.
- Prepare construction‑loan drawdowns and compile supporting invoice packs for review by the relevant banking and joint venture partners.
- Raise approximately 12–15 accounts receivable invoices where required.
- Monitor the AI accounts payable tool and resolve processing exceptions.

Week 4

- Process monthly payroll based on instructions from the Finance Manager.
- Finalise outstanding accounts payable items and supplier queries.
- Assist with reporting, process improvements and other finance tasks as required.

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📌 Jr. Bookkeeper | WFH (Sydney)
🏢 Cloudstaff
📍 Sydney