Position Title: Contract Administrator
Location: Melbourne, Victoria
Employment Type: Full time
Department: Construction – Fit-out/Large Projects
Reports To: Project Manager / Construction Manager / Directors

About the Company

We are an established Melbourne-based commercial construction company specialising in high-quality commercial fit-outs, refurbishments and large-scale commercial construction projects.

We pride ourselves on delivering exceptional projects, maintaining strong client relationships and providing professional construction services.

We are seeking an organised, motivated and experienced Contract Administrator to join our growing team and support the successful delivery of our construction projects.

About the Role

The Contract Administrator will be responsible for managing and administering the contractual, commercial and financial aspects of construction projects from commencement through to completion.

Working closely with Project Managers, Site Managers, subcontractors, suppliers and clients, the successful candidate will ensure contracts are administered efficiently, project costs are monitored, documentation is maintained and contractual obligations are met.

This is a hands-on position requiring strong organisational skills, commercial awareness, attention to detail and the ability to manage multiple projects and competing deadlines.

Key Responsibilities

1. Contract Administration & Management

- Prepare, review and administer head contracts, subcontract agreements, purchase orders and contractual documentation.

- Ensure compliance with contractual terms,



conditions and project requirements.

- Maintain accurate contract registers, records and correspondence.

- Monitor contractual obligations, milestones and key dates.

- Assist with contractual disputes, claims and negotiations where required.

- Identify potential contractual risks and bring them to the attention of management.

2. Subcontractor & Supplier Management

- Prepare and issue subcontractor tender packages and requests for quotations.

- Review, evaluate and compare subcontractor and supplier quotations.

- Assist with subcontractor procurement, selection and negotiations.

- Prepare and administer subcontract agreements and purchase orders.

- Assess subcontractor progress claims, variations and payment recommendations.

- Ensure subcontractors provide the required insurances, licences and compliance documentation.

- Maintain skilled relationships with subcontractors and suppliers.

3. Project Cost Control & Financial Management

- Assist Project Managers in preparing and maintaining project budgets and cost reports.

- Monitor project expenditure against approved budgets.

- Track project commitments, purchase orders, variations and forecast costs.





- Assist with monthly project financial reporting and cost-to-complete forecasts.

- Identify potential cost overruns and recommend corrective action.

- Liaise with the accounts department to ensure accurate project cost allocation and payment processing.

- Maintain accurate financial records throughout the project lifecycle.

4. Progress Claims & Variations

- Prepare and submit monthly progress claims to clients in accordance with contractual requirements.

- Review and assess subcontractor progress claims.

- Prepare, price, submit and track project variations.

- Ensure variations are properly documented and approved.

- Monitor outstanding claims, approvals and payments.

- Assist with final accounts and project financial close-out.

- Administer payment claims and schedules in accordance with applicable contractual and legislative requirements.

5. Project Coordination & Documentation

- Work closely with Project Managers and Site Managers to support project delivery.

- Maintain accurate and up-to-date project documentation.

- Assist with project meetings, reporting and correspondence.

- Monitor project milestones, deliverables and contractual deadlines.

- Coordinate information between clients, consultants, subcontractors and internal project teams.

- Assist with practical completion, defects liability and project handover documentation.

6. Compliance & Risk Management

- Ensure contractual documentation complies with relevant legislation, company policies and project requirements.

- Assist with identifying and managing commercial and contract

📌 CONTRACT ADMINISTRATOR (Melbourne)
🏢 seek.com.au
📍 Melbourne