Temporary 4 week assignment /n Your new company /n You will be joining a leading facilities management organisation supporting a major national account. The team is looking for an experienced Facilities Administrator to assist with a short-term project focused on improving document management, compliance registers and facilities systems. Your new role /n You will work closely with Facilities Managers in the field to ensure documentation is accurate, up to date and transferred into the new SharePoint environment. /n /n

- Migrating facilities documentation between SharePoint environments

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- Reviewing files and ensuring information is accurate and up to date

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- Liaising with Facilities Managers to obtain missing or updated documentation

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- Converting older documents into new templates and file formats

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- Setting up and improving folder structures within SharePoint

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- Consolidating multiple facilities and compliance registers

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- Organising documentation relating to assets, plant, equipment and compliance requirements

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- Creating and maintaining consolidated Excel registers

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- Adding links within registers to relevant supporting documentation

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- Renaming, organising and tidying documentation to improve overall document control

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- Assisting with the clean-up of aged work orders and purchase orders within the facilities management system

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- Providing additional facilities and project administration support where required

/n What you'll need to succeed /n

/nTo be successful, you will be a highly organised administrator with strong attention to detail and confidence managing large volumes of documentation./n

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- Previous facilities, property, project or document administration experience

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- Strong experience using SharePoint

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- Valuable working knowledge of Microsoft Excel

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- Experience managing registers, records and document control

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- Excellent organisational skills and attention to detail

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- Confidence liaising with Facilities Managers and internal stakeholders

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- Ability to work independently and manage competing priorities

/n What you need to do now /n

/nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now./n

/nIf this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career./n

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📌 Facilities Administrator (Sydney)
🏢 Hays
📍 Sydney