About the Organisation

We are partnering with a well-established, leading Australian not-for-profit organisation dedicated to supporting vulnerable individuals and strengthening local communities. Delivering more than 130 community programs across Australia, their work spans vital areas including disability and aged care, foster care, housing and homelessness pathways, mental health and suicide prevention, financial wellbeing, and family and youth services. Joining their team means applying your technical expertise to a mission-driven environment where your work directly empowers frontline support and community impact.

About the Role

We are looking for a hands-on HubSpot Specialist to provide crucial project support over an initial 3 month engagement. Working closely with internal stakeholders, you will be responsible for building, refining, and configuring HubSpot workflows and data structures to ensure the platform operates smoothly and effectively supports organisational goals.

This is a practical, execution-focused role suited to someone who loves getting into the system, solving configuration challenges, and delivering tangible improvements.

Key Responsibilities

- Automation & Workflow Configuration: Design, build, test, and optimise complex automations specifically for Tickets and Deals to streamline internal processes and improve user experience.
- Product Library Management: Assist with configuring and managing the HubSpot Product Library for both Goods and Services.
- System Support & Optimisation: Provide hands-on administrative and project support across the HubSpot environment,



ensuring data integrity and smooth day-to-day operations.
- Stakeholder Collaboration: Work alongside internal teams to understand project needs, translate business processes into practical HubSpot configurations, and assist in gathering requirements where needed.

About You

Essential Skills & Experience:

- Hands-on HubSpot Expertise: Proven, practical experience configuring and administering HubSpot, with strong proficiency in setting up automations for Tickets and Deals.
- Multi-CRM Experience: Solid working knowledge and hands-on skills in at least one other CRM platform (e.g., Salesforce, Microsoft Dynamics, Zoho, etc.).
- Execution Mindset: A proactive, self-sufficient problem solver who thrives in a hands-on project delivery role.

Desirable (Nice to Have)

- Familiarity with setting up and managing the HubSpot Product Library (Goods and Services).
- Previous experience working with HubSpot within a fundraising, charity, or not-for-profit environment.
- Robust stakeholder engagement skills with the ability to work directly with internal clients to extract and document system requirements.

Working Arrangements

- Hybrid Flexibility: This role offers a hybrid working model, requiring 3 days per week onsite at their Sydney office and 2 days working from home.
- Contract Term: Initial 3 month project engagement with approved budget ready for an immediate or prompt start.

How to Apply

If you are a hands-on HubSpot specialist looking for an impactful project where your technical skills make a real difference, we would love to hear from you. Please submit your resume outlining your relevant HubSpot and CRM project experience.

📌 HubSpot CRM Specialist [214459] (Sydney)
🏢 Aquent Australia
📍 Sydney