/n Description/n

/n The purpose of the Project Administrator position will be responsible to support PM's in their daily activities from office when they're onsite. /n /n Responsibilities: /n /n

- Support PM’s in daily activities from office when PM’s onsite

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- Support National PM

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- Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are explicit; and Undertake any ad-hoc tasks as directed by the Project Manager

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- Project closing – assist in chasing suppliers/contractors for PO’s and receipting in system to allow finance to close projects to achieve forecasted targets

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- Assist sales op’s with project tasks to ensure forecast targets are achieved

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- Assist finance with project queries/system issues

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- Assist credit with project queries/system issue

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- Compile project Installation & Operation manuals

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- Follow-up outstanding internal & external stakeholders

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- Knowledge of document control systems(Aconex etc), able to assist PM’s with doc uploads, returns & filing

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- Assist with backfill/coverage when PM’s on leave /n
- Assist PM’s with Project invoicing requests

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- Assist PM’s with Project revenue requests

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- Assist PM’s with Month end activities

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- Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner

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- Full access to oracle to review information and perform any necessary tasks

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- Central point of contact for General PM team internal and external queries

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- Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met

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- Raise credit/debit requests on behalf of PM team

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- Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering

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- Record, register, control and maintain all documentation required for the Project Team

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- Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);

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- Record, register, control and maintain all documentation required for the Project Team;

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- Update National contract monthly reports and present updates to customer in weekly meetings

/n /n /n Attributes/Profile /n /n

- Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers

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- Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project /n
- Proven ability to work well under pressure

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- Proven initiative with ability to prioritise works based upon importance/urgency

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- Self-starter

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- Experience with Oracle or similar system

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- Previous experience working in projects & team of PM’s

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📌 Project Administrator (Melbourne)
🏢 Vertiv Group
📍 Melbourne