JobTitle: Virtual Assistant-Operations

Location:
Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperationsVAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.
YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.
However,thisisnotastandaloneclientaccountantrole. Yourfocuswillbe: Operationalexecution Workflowcoordination Systemmanagement Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities

Organise,assign,track,andmonitortasksthroughClickUp. Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines. MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace. AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.



Trackactionitemsandensuretasksarefollowedthroughandcompleted. Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers. Monitorscopeadherenceandflaganyout-of-scopework. Assistwithtrackingagedreceivablesandotherinternaloperationalmatters. Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack. Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end) Hands-onexperiencewithClickUp(dashboards,workflows,templates) ExperiencewithXero,QuickBooksOnlineand/orMYOB Systems-orientedmindsetwithrespectforexistingframeworks Abilitytooperateindependentlywithoutclosesupervision WhoThisRoleSuits Thisroleisidealforsomeonewithin theaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.
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