JobTitle: Virtual Assistant-Operations Location: Remote EmploymentType: Part time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperationsVAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingprac Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe
Operationalexecution
Workflowcoordination
Systemmanagement
Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities - Organise,assign,track,andmonitortasksthroughClickUp.
Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
Trackactionitemsandensuretasksarefollowedthroughandcompleted.




Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
Monitorscopeadherenceandflaganyout-of-scopework.
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements - Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
Hands-onexperiencewithClickUp(dashboards,workflows,templates)
ExperiencewithXero,QuickBooksOnlineand/orMYOB
Systems-orientedmindsetwithrespectforexistingframeworks
Abilitytooperateindependentlywithoutclosesupervision WhoThisRoleSuits Thisroleisidealforsomeonewithin theaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

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